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Japan Visa Tracking in 2024: How Indians Can Check Their Application Status

Last Update: 27-08-2024

Fukuoka, Japan

Introduction

Applying for a Japan visa can be both exciting and a bit stressful, especially when you're waiting to hear back about your application. Knowing how to track your application status can make the process much easier and give you peace of mind.


Whether you're using the VFS Global Japan visa tracking service online or visiting a visa application centre in person, having the right information is key. In this blog, we'll walk you through how to check your Japan visa status, tackle common issues you might face, and share tips to make sure your Japan visa application tracking goes smoothly.

Table of Contents


  1. What are the Requirements to Track Japan Visa Status?
  2. Check Japan Visa Application Status Online
  3. Check Japan Visa Application Status Offline
  4. How to Proceed If Your Japan Visa Application Is Rejected?
  5. Common Issues When Tracking Japan Visa Status
  6. Final Thought
  7. FAQs

What are the Requirements to Track Japan Visa Status?

To track your Japan visa application, you'll need:

  • Reference Number: This is the number you get on the receipt or invoice after you submit your visa application at the Visa Application Centre.
  • Date of Birth: The birthdate you used in your Japan visa application.

With these details, you can go online and use the VFS Japan visa tracking service to see how your application is doing.

Check Japan Visa Application Status Online

Tracking Your Japan Visa Status via VFS Global

To verify the status of your Japan visa, visit VFS Global, a trusted service provider for numerous embassies and consulates, including Japan. They offer a reliable platform for visa application tracking. Steps to utilise the VFS Global Japan visa tracking service:

  1. Go to the VFS Global Website: Access the official VFS Global site for Japan visa services.
  2. Find the Track Your Application Section: Look for and click on the “Track Your Application” link, which is typically found in the visa application section.
  3. Enter Necessary Information: Provide the reference number from the invoice or receipt issued by the Visa Application Centre, as well as your date of birth as noted in your visa application.
  4. Submit and View Status: Click the “Submit” button to see the current status of your Japan visa application.

VFS Global Japan visa tracking

Tracking Your Japan Visa Status via Teleport Dashboard

If you applied for your Japan visa through Teleport, you can track your application status with ease by following these steps:

  1. Log into Your Teleport Account: Visit the Teleport website and log in using your phone number.
  2. Access the Dashboard: Once logged in, go to the dashboard, where all your visa applications are displayed.
  3. Find Your Japan Visa Application: Browse through your list of applications and select your Japan visa application.
  4. View Status: Click on the ‘Check Status’ button next to your Japan visa application to see the most recent updates.

Check Japan Visa Application Status Offline

1. Visit the Japan Visa Application Centres in India

Go to the closest Japan Visa Application Centre in India. Inquire about your visa application status in person by presenting your reference number, passport, and other necessary details.


Following are the Japan visa application centres in India:

CityAddressOperating hours (Mon - Fri)

Kolkata

6th Floor, Rene Tower, Plot No. AA-I, 1842 Rajdanga Main Road, Kasba, Kolkata-700107. India.

09:00 – 17:00, 2:00 PM – 5:00 PM

Ahmedabad

Ground Floor, Shree Balaji Agora Mall, Between Tapovan & Bhat Circle, 200 Ft, Sardar Patel Ring Road, Motera, Ahmedabad - 382424

09:00 - 13:00

Bangalore

22, Gopalan Innovation Mall, Bannerghatta Main Rd, Sarakki Industrial Layout, 3rd Phase, J. P. Nagar, Bengaluru, Karnataka 560076.

09:00 - 13:00

Chennai

Japan Visa Application Centre Ramee Mall, 2nd Floor, No. 365, Anna Salai, Teynampet, Chennai – 600018, Tamil Nadu, India.

09:00 - 13:00

Chandigarh

Elante Offices, Entry from Gate No. 3 ,Unit no. B 208, Second Floor,Office Block B, Plot no. 178- 178A, Industrial & Business Park, Phase - I, Chandigarh (U T) 160002, India

09:00 - 15:00

Cochin

VFS Global Services Pvt Ltd First Floor, Coastal Chambers, MG Road, Ravipuram, Cochin, Kerala – 682015, India

09:00 AM to 01:00

Goa

Gera Imperium Grand, 6th Floor, Office No. 619-621, Behind Ginger Hotel, Patto Plaza, Panaji- Goa 403001 India.

09:00 - 13:00

Gurgaon

Centrum Plaza, Office No-312, 3rd Floor, Golf Course Rd, near IILM Institute, Sector 53, Gurugram, Haryana 122002

09:00 - 15:00

Hyderabad

VFS Global Services Pvt. Ltd Unit 1, Lower Concourse, Panjagutta Metro Station, 8-2-340/1, Punjagutta Rd, Punjagutta Officers Colony, Punjagutta, Hyderabad, Telangana 500082 India

08:00 - 15:00

Lucknow

1st Floor, Alambagh Bus Terminal, Alambagh, Lucknow, Uttar Pradesh 226005

09:00 - 14:00

Mumbai

Urmi Axis Building, 03rd Floor, Behind Famous Studio, Opp. E Moses Road, Mahalaxmi (West) Mumbai 400011

08:00 - 17:00

New Delhi

Shivaji Stadium Metro Station, Mezzanine Level Baba Kharak Singh Marg, Connaught Place New Delhi- 110001

09:00 - 15:00

Puducherry

Good Shepherd Square, I Floor, No.33, East Coast Road, Elaipillaichavady, (Opposite to Rajiv Gandhi Govt Hospital), Puducherry-605 005, India

08:00 - 13:00

Pune

93 Avenue Mall,4th Floor, Kalubai Chowk, Near Fatima Nagar Junction, Wanowarie, Pune-411022

08:00 to 17:00

Thimphu

Bhutan Visa Application Centre, Thimphu Plaza, 05th Floor, Chang Lam, P. O. Box 1730, Thimphu, Kingdom of Bhutan

09:00 - 16:00

2. Contact the Japan Embassy and Consulates in India

Japan Consulate in Kolkata

  • Address: 55, MN Sen Ln, Ashok Nagar, Tollygunge Kolkata 700040 West Bengal India
  • Phone: +913335076830

Japan Consulate in Chennai

  • Address: No.12/1, Cenotaph Road Ist Street, Teynampet Chennai 600018 Tamil Nadu India
  • Phone: +91 44 2432 3860 

Japan Consulate in Mumbai

  • Address: No.1, M.L.Dahanukar Marg, Cumballa Hill Mumbai 400026 Maharashtra India
  • Phone: +91 222351 7101

Japan Consulate in Bangalore

  • Address: 8-14, 1st Floor, Prestige Nebula, Cubbon Road, Shivaji Nagar Bangalore North 560020 Karnataka India
  • Phone: 91 804064 9999

  • Address: Plot No.4&5, 50-G Shantipath, Chanakyapuri, South West Delhi 110021 Delhi India
  • Phone: +91 11 4610 4610 , 2687 6564

How to Proceed If Your Japan Visa Application Is Rejected ?

If your Japan visa application is rejected, it means your application didn't meet the necessary criteria. Specific reasons for rejection aren't disclosed to prevent misuse of the information, protecting the integrity of the visa process and Japanese society. A Certificate of Eligibility doesn't guarantee visa issuance; it only certifies that you meet landing conditions. Your application may be rejected if there are issues with your identity verification or if the certificate was issued based on incorrect information.


You cannot reapply for the same purpose within six months unless there have been significant changes in your circumstances or for humanitarian reasons. Consult with the Japanese Embassy or Consulate before reapplying. 

Note

Visa fees must be paid in cash, but online payment by credit card is available for eVISAs in certain regions. You don't need to pay the visa issuance fee if the visa is not granted.

Common Issues When Tracking Japan Visa Status

Tracking your Japan visa status can present certain challenges. Here are common issues you might encounter and ways to address them:


  • Incorrect Reference Number: Verify that you are using the correct reference number found on your receipt or invoice. Even a small error can cause the system to not recognize your application.
  • Date of Birth Mismatch: Make sure the date of birth you enter matches exactly with the one provided in your visa application. Any discrepancy can lead to tracking problems.
  • Delayed Status Updates: There might be delays in real-time status updates due to processing backlogs. Patience is needed as the system updates with recent changes.
  • Incomplete Application: If your application is incomplete or missing required documents, it might not move through the tracking stages correctly.
  • System Maintenance or Downtime: Sometimes the tracking system might be down for maintenance or experiencing technical issues. If you encounter this, try checking back later.

Final Thought

Tracking your Japan visa application doesn't have to be difficult if you have the right information and follow the correct steps. Make sure you use the correct reference number and date of birth to efficiently check your Japan visa status through reliable platforms like VFS Global Japan visa tracking. 


Whether you choose to track your application online or visit a visa application centre, understanding common issues can help you avoid delays and mistakes. Remember to be patient, as updates to your Japan visa application status might take some time. For the most accurate information, always refer to the official VFS Japan visa tracking service and consult the Japanese Embassy or Consulate if you need further assistance. This will help ensure a smooth experience with your Japan visa application tracking.

FAQs

Why was my Japan visa application rejected despite having a Certificate of Eligibility?

A Certificate of Eligibility does not guarantee a visa. It certifies meeting landing conditions, but your application can still be rejected if there are issues with identity verification or incorrect information.

How long does it take to process a Japanese visa?

The processing time for a Japan visa typically ranges from 5 to 7 working days, but it may vary depending on the type of visa and the volume of applications.

What should I do if my Japan visa status shows 'under processing' for an extended period?

If your Japan visa status shows 'under processing' for an extended period, contact the Japanese embassy or consulate where you applied for an update on your application.

How can I track my Japan visa application status online?

You can track your Japan visa application status online through the VFS Global website by entering your reference number and date of birth in the "Track Your Application" section.

What information do I need to track my Japan visa application?

To track your Japan visa application, you will need your reference number from the receipt or invoice and your date of birth as provided in your application.

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