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Easy Guide For Japan Business Visa: Documents, Application Process & Fees

Last Update: 10-05-2024

Japan Business Visa

⚡Quick Summary

Is a Visa Required for Japan for Business

Is a visa required for Japan for business?

Yes, all Indian passport holders require a visa to visit Japan for business related activities.

Japan Business Visa Processing Time

Japan business visa Processing time

10 Working Days

Japan Business Visa Fees

Japan business visa fees

  • Single or Multiple Entry: INR 500
  • VFS Service Fees: INR 800
Japan Business Visa Validity

Japan business visa validity

90 Days

How to Apply for a Japan Business Visa

How to apply for a Japan business visa?

Apply through VFS visa application centres

Documents Required for Japan Business Visa

Documents required for Japan business visa

  1. Passport
  2. Photograph
  3. Flight and Hotel Bookings
  4. Visa Application Form
  5. Bank Statement (Last 6 months)
  6. Income tax return (Last 2 years)
  7. Cover Letter
  8. Residence Proof
  9. Travel Itinerary
  10. Cover Letter from Employer
  11. Invitation Letter from the inviting company

Table of Contents


  1. Introduction
  2. What is a Japan Business Visa?
  3. What are the Documents Required for a Japan Business Visa?
  4. How to Apply for a Japan Business Visa?
  5. Japan Business Visa Processing Time
  6. Japan Business Visa Fees
  7. Conclusion
  8. FAQs

Introduction

Business trip to Japan requires careful planning, especially when it comes to securing the appropriate visa. 

This guide is designed to simplify the process of obtaining a Japan business visa for Indian citizens. We will walk you through every step of the application process, from gathering the necessary documents to attending your visa appointment. 

Understanding these steps will ensure that you are well-prepared for your business engagements in Japan, whether you are attending meetings, conferences, or other professional activities. Let's ensure your travel plans are seamless and your business objectives in Japan are successful.

What is a Japan Business Visa?

A Japan business visa for Indian citizens is a short-term visa that permits entry into Japan for business-related activities. This type of visa is valid for 90 days from the date of issue and allows a stay of up to 15 days per entry. It is designed for professionals who need to engage in business activities such as attending meetings, conferences, negotiations, or conducting short-term business arrangements in Japan.

What are the Documents Required for a Japan Business Visa?

Mandatory Documents

Visa Application Form

A completely filled and signed Visa Application Form

Passport

  • Original current valid passport
  • Should have at least two blank pages
  • Old Passport (if any)

Photograph

  • Dimensions:  45mm x 45mm or 2 inches x 2 inches in size
  • Colour photograph with white background and printed on a good quality paper.
  • In case you are a resident of Bengaluru, your photo size should be 35mm x 45mm.
  • Photographs should be taken within the last 6 months

Copy of Japan Visa of Accompanying Adult

Applicable when travelling with another adult who is not applying for the visa at the same time

Bank Statement

  • Provide your personal bank statements from the last six months, or the last three months if applicable.
  • If you use a bank passbook, please submit a copy of the passbook.
  • Recommended minimum bank balance of INR 1,00,000/-

ITR (Income Tax Return)

  • Income Tax Return for the past two years.
  • For applicants under the Kolkata and Chennai jurisdictions, three years of Income Tax Return documentation is required.

Cover Letter from Employer

  • A detailed cover letter on company letterhead from your employer, stating the purpose of your visit, your position in the company, and the duration of your trip.
  • Certificate of Employment Letter in company letterhead page

Invitation Letter from the inviting company

An invitation letter from the company you are visiting in Japan. This should detail the nature of your visit, the duration of your stay, and the relationship between the two companies.

Letter of Guarantee

If the inviting company or organisation is covering your expenses, a letter of guarantee is required. This letter should confirm that the inviting entity will bear the financial responsibilities during your stay.

Company Registration Proof

A certified copy of the incorporation register or a recent company overview of the inviting company or organisation. This document should verify the legal status and legitimacy of the company in Japan.

Travel Itinerary

Complete itinerary for your travel plans within Japan

Proof of Accommodation

Hotel booking confirmation for the entire stay in Japan

Flight Reservation

Confirmed flight bookings

Residence proof

Any residence proof in jurisdiction of the consulate

How to Apply for a Japan Business Visa?

Apply for Japan Business Visa through VFS Global

Step 1: Access the VFS Website

Visit the VFS Global website specifically for Japan visa applications to start your process.

Step 2: Choose Your Visa Category

Select the business visa option, which aligns with your purpose of visiting Japan for business activities such as meetings or conferences.

Step 3: Schedule an Appointment

Locate the nearest Visa Application Centre within your jurisdiction and book an appointment to submit your visa application. Ensure you choose the correct centre based on your residential location.

Choose a Visa Application Centre

LocationOperating Hours (Mon - Fri)

Ahmedabad

09:00 - 13:00

Bangalore

09:00 - 13:00

Chandigarh

09:00 - 15:00

Chennai

09:00 - 13:00

Cochin

09:00 - 13:00

Goa

09:00 - 13:00

Lucknow

09:00 - 14:00

Hyderabad

08:00 - 15:00

Kolkata

09:00 - 17:00

Manipur

10:00 to 17:00

Mumbai

08:00 - 17:00

New Delhi

09:00 - 15:00

Puducherry

08:00 - 13:00

Pune

09:00 - 13:00

Japan Consulates in IndiaJurisdiction

Mumbai

Maharashtra, Goa, Gujarat, Madhya Pradesh, Chhattisgarh, Daman, Diu, Dadra and Nagar Haveli

New Delhi

Andaman & Nicobar Islands, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh

Kolkata

West Bengal, Bihar, Jharkhand, Odisha

Chennai

Tamil Nadu, Andhra Pradesh, Telangana, Kerala, Pondicherry

Bengaluru

Karnataka

Step 5: Attend Your Appointment

Bring your complete business visa application, including your passport, photographs, and all required supporting documents, to your scheduled appointment.

Step 6: Track Your Application

Keep track of your application's progress on the VFS Global website using your reference number.

Step 7: Collect Your Passport

Once your visa is approved, retrieve your passport from the Visa Application Centre or follow the provided instructions for collection.

Important

Japan business visas are now issued electronically. After approval, travellers must present the "visa issuance notice" on a mobile device at the airport, ensuring access to the internet. It is crucial that the notice is displayed in its original digital format; PDFs, photos, screenshots, or printed copies will not be accepted.

Japan Business Visa Processing Time

The processing time for a Japan business visa for Indians is typically about 10 working days after all the required documents have been submitted and received.

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Japan Business Visa Fees

Visa TypeFee TypeAmount

Single Entry Business Visa

Embassy Fees

INR 500/-

VFS Service Fees

INR 800/-

Conclusion

Successfully obtaining a Japan business visa involves meticulous preparation and understanding of the required documentation and application steps. 

By following the comprehensive guidance provided in this guide, Indian business travellers can navigate the visa application process with confidence. 

Remember to start your application well in advance of your travel date and pay close attention to the details of each document and step. With your Japan business visa in hand, you'll be ready to explore the vast business opportunities that Japan offers, ensuring a productive and enriching business trip.

FAQ

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