Apply visa
Last Update: 27-08-2024
⚡Quick Summary
 Is a visa required for Japan for business? | Yes, all Indian passport holders require a visa to visit Japan for business related activities. |
 Japan business visa Processing time | 10 Working Days |
 Japan business visa fees |
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 Japan business visa validity | 90 Days |
 How to apply for a Japan business visa? | Apply through VFS visa application centres |
 Documents required for Japan business visa |
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97.8%
Approval Rate
Business trip to Japan requires careful planning, especially when it comes to securing the appropriate visa.
This guide is designed to simplify the process of obtaining a Japan business visa for Indian citizens. We will walk you through every step of the application process, from gathering the necessary documents to attending your visa appointment.
Understanding these steps will ensure that you are well-prepared for your business engagements in Japan, whether you are attending meetings, conferences, or other professional activities. Let's ensure your travel plans are seamless and your business objectives in Japan are successful.
A Japan business visa for Indian citizens is a short-term visa that permits entry into Japan for business-related activities. This type of visa is valid for 90 days from the date of issue and allows a stay of up to 15 days per entry. It is designed for professionals who need to engage in business activities such as attending meetings, conferences, negotiations, or conducting short-term business arrangements in Japan.
Visa Application Form | A completely filled and signed Visa Application Form |
Passport |
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Photograph |
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Copy of Japan Visa of Accompanying Adult | Applicable when travelling with another adult who is not applying for the visa at the same time |
Bank Statement |
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ITR (Income Tax Return) |
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Cover Letter from Employer |
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Invitation Letter from the inviting company | An invitation letter from the company you are visiting in Japan. This should detail the nature of your visit, the duration of your stay, and the relationship between the two companies. |
Letter of Guarantee | If the inviting company or organisation is covering your expenses, a letter of guarantee is required. This letter should confirm that the inviting entity will bear the financial responsibilities during your stay. |
Company Registration Proof | A certified copy of the incorporation register or a recent company overview of the inviting company or organisation. This document should verify the legal status and legitimacy of the company in Japan. |
Travel Itinerary | Complete itinerary for your travel plans within Japan |
Proof of Accommodation | Hotel booking confirmation for the entire stay in Japan |
Flight Reservation | Confirmed flight bookings |
Residence proof | Any residence proof in jurisdiction of the consulate |
Step 1: Access the VFS Website
Visit the VFS Global website specifically for Japan visa applications to start your process.
Step 2: Choose Your Visa Category
Select the business visa option, which aligns with your purpose of visiting Japan for business activities such as meetings or conferences.
Step 3: Schedule an Appointment
Locate the nearest Visa Application Centre within your jurisdiction and book an appointment to submit your visa application. Ensure you choose the correct centre based on your residential location.
| Location | Operating Hours (Mon - Fri) |
Ahmedabad | 09:00 - 13:00 |
Bangalore | 09:00 - 13:00 |
Chandigarh | 09:00 - 15:00 |
Chennai | 09:00 - 13:00 |
Cochin | 09:00 - 13:00 |
Goa | 09:00 - 13:00 |
Lucknow | 09:00 - 14:00 |
Hyderabad | 08:00 - 15:00 |
Kolkata | 09:00 - 17:00 |
Manipur | 10:00 to 17:00 |
Mumbai | 08:00 - 17:00 |
New Delhi | 09:00 - 15:00 |
Puducherry | 08:00 - 13:00 |
Pune | 09:00 - 13:00 |
| Japan Consulates in India | Jurisdiction |
Mumbai | Maharashtra, Goa, Gujarat, Madhya Pradesh, Chhattisgarh, Daman, Diu, Dadra and Nagar Haveli |
New Delhi | Andaman & Nicobar Islands, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh |
Kolkata | West Bengal, Bihar, Jharkhand, Odisha |
Chennai | Tamil Nadu, Andhra Pradesh, Telangana, Kerala, Pondicherry |
Bengaluru | Karnataka |
Step 5: Attend Your Appointment
Bring your complete business visa application, including your passport, photographs, and all required supporting documents, to your scheduled appointment.
Step 6: Track Your Application
Keep track of your application's progress on the VFS Global website using your reference number.
Step 7: Collect Your Passport
Once your visa is approved, retrieve your passport from the Visa Application Centre or follow the provided instructions for collection.
Important
Japan business visas are now issued electronically. After approval, travellers must present the "visa issuance notice" on a mobile device at the airport, ensuring access to the internet. It is crucial that the notice is displayed in its original digital format; PDFs, photos, screenshots, or printed copies will not be accepted.
The processing time for a Japan business visa for Indians is typically about 10 working days after all the required documents have been submitted and received.
Teleport Expert Tip
| Visa Type | Fee Type | Amount |
Single Entry Business Visa | Embassy Fees | INR 500/- |
VFS Service Fees | INR 800/- |
Successfully obtaining a Japan business visa involves meticulous preparation and understanding of the required documentation and application steps.
By following the comprehensive guidance provided in this guide, Indian business travellers can navigate the visa application process with confidence.
Remember to start your application well in advance of your travel date and pay close attention to the details of each document and step. With your Japan business visa in hand, you'll be ready to explore the vast business opportunities that Japan offers, ensuring a productive and enriching business trip.
No, a Japanese business visa cannot be directly converted into a work visa. If you wish to work in Japan, you must apply for a separate work visa that requires different documentation and sponsorship from an employer in Japan.
While there's no fixed amount officially stated, it's recommended to have a bank balance that sufficiently covers your expenses during your stay. Typically, a minimum of INR 1,00,000 is advisable to demonstrate financial stability.
No, a Japan business visa does not permit engaging in employment. It is intended only for business-related activities such as meetings, conferences, and negotiations.
Yes, obtaining a Japan business visa typically requires an invitation or sponsorship from a company in Japan. This involves providing an invitation letter and, sometimes, a letter of guarantee from the sponsoring company.
