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Understanding Sweden Visa Requirements: Essentials Documents and Guidelines

Last Update: 13-05-2024

Sweden Visa

Table of Contents


  1. Introduction
  2. Understanding Sweden Visa Requirements
  3. Documents Checklist for Meeting Sweden Tourist Visa Requirements
  4. Employment Status Document
  5. Application Process for a Sweden Visa: Step-by-Step Guide
  6. Conclusion
  7. FAQs

Introduction

Journey to Sweden requires careful planning, especially when it comes to obtaining the necessary visa. Whether you're visiting for tourism, business, or study, understanding the specific Sweden visa requirements and preparing the correct documents is crucial for a smooth application process. 

This guide offers a comprehensive overview of the various types of visas for Sweden, including the essential documents and steps involved in the application process. 

We'll walk you through everything from initiating your application to attending your visa appointment, ensuring you're well-prepared to secure your visa without stress.

Understanding Sweden Visa Requirements

1. Sweden Tourist Visa Requirements

To qualify for a Swedish tourist visa, applicants must:

  • Have a passport valid for at least three months beyond the visa expiration date, issued within the last ten years, with at least two blank pages.
  • Explain the purpose of their visit.
  • Provide proof of sufficient funds for their stay (450 SEK per day), which can be supported by an invitee.
  • Obtain individual medical travel insurance covering emergency medical treatment, urgent medical care, or repatriation for medical reasons (minimum coverage of 30,000 EUR, valid in all Schengen countries).
  • Demonstrate intent to leave Sweden and the Schengen area by the visa expiry date.
  • Submit a recent passport-format photograph taken within the last six months.
  • Provide any additional documents required by the embassy.

2. Sweden Business Visa Requirements

For a business visa, the requirements include:

  • A valid passport as per the tourist visa.
  • A detailed description of the visit's purpose.
  • An invitation from the hosting company or conference organiser.
  • Proof of financial means for the duration of the stay (450 SEK per day), which can also be covered by the host company.
  • Medical travel insurance as specified for the tourist visa.
  • Intention to exit Sweden and the Schengen area by the visa expiry.
  • A recent passport-format photograph.
  • Additional documents as mandated by the embassy.

3. Sweden Student Visa Requirements

Students or research scholars need to:

  • Have a passport that meets the standard criteria mentioned above.
  • Describe the purpose of their visit, typically supported by an invitation or acceptance letter from a Swedish educational institution.
  • Show proof of financial support for the stay (450 SEK per day).
  • Secure medical travel insurance covering up to 30,000 EUR, applicable throughout the Schengen zone.
  • Indicate plans to depart Sweden and the Schengen area at the conclusion of their visa.
  • Provide a recent passport-format photo.
  • Submit other necessary documents as required by the embassy.

For specific cases and detailed guidelines, it's recommended to check the Swedish embassy's website directly to ensure you meet all required criteria for your visa application.

Documents Checklist for Meeting Sweden Tourist Visa Requirements

Mandatory Documents

Visa Application Form

Complete the Sweden schengen visa application form, sign it, and bring it to your appointment.

Original Passport

  • Original and copy of the passport
  • Include a copy of the extension page and any observation page if applicable.
  • Previous passport if any

Photograph

  • One colour photo not older than six months
  • Dimensions: 35mm x 45mm.
  • White background

Bank Statement

  • Recent bank statement, covering the past three months, with an official stamp and signature from the bank.
  • The statement should be no more than one week old at the time of application.
  • Recommended bank balance is at least SEK 450 (INR 3,300/-) per person per day for the entire trip.

Cover Letter

Mention your name, travel details, expenses, and purpose of the visit.

Travel Insurance

Minimum coverage of 30,000 Euros, specifying coverage for accidents, illness, medical emergencies, and evacuation.

Proof of Accommodation

Hotel reservations or rental documents of holiday homes or campus residence reservations for your entire Schengen stay.

Flight Reservation

  • Proof of a return ticket.
  • If travelling to multiple Schengen states, provide evidence of intra-Schengen flight reservations, train itineraries, or car rentals.

Travel Itinerary

  • If you plan to travel to multiple Schengen States, provide proof of an intra-Schengen tickets or hotel reservations 
  • Certificate from the travel agency confirming your organised trip or other appropriate documents outlining your travel plans.

Supporting Documents

If Sponsored

  • Proof of sponsorship.
  • A letter from the sponsor.
  • Copy of the sponsor’s photo ID (e.g. passport, Aadhaar card, or driver's licence).

If Married

Copies of the original Marriage Certificate and the Birth Certificates of your children.

If Invited

  • Signature of any of the parent / legal guardians on duly filled visa application form. 
  • Minor Consent Form duly signed by both parents / legal guardians. 
  • Passport Copy / PAN Card Copy or any other identity document, containing picture and signature of both the parents / legal guardians. 
  • Birth certificate or other documents showing proof of relationship with parents/legal guardian.
  • The consent of the parental authority or legal guardian should be required only if the minor travels alone or only with one parent

If Travelling as a Group (20+)

  • Flight and Hotel Bookings - One group reservation with the list of applicants.
  • Employees of the travel agency travelling in the group must submit their employment letter.

Employment Status Document

If Employed

  • Proof of Travel: For travel across multiple Schengen states, provide intra-Schengen flight tickets or hotel reservations.
  • Travel Itinerary: A certificate from your travel agency confirming organised trips or other documents detailing your travel plans.

If Self-Employed

  • PAN Registration: Provide a copy of your PAN registration.
  • Financial Statements: Bank statements from the last three months.
  • Business Documentation: Proof of company registration.

If a Student

Enrollment Confirmation: A letter from your college or university confirming your enrollment.

If Retired

  • Pension Statements: Provide pension statements from the last three months.
  • Proof of Income: Documents showing regular income, such as property or business ownership.

These documents are crucial for processing your Schengen visa application and will vary depending on your current employment or financial status. Ensure you have the appropriate documents to support your application.

Application Process for a Sweden Visa: Step-by-Step Guide

Apply For Your Sweden Visa through Teleport

Step 1: Start Your Application:

Go to the Teleport webpage for Sweden visa applications and click on "Start Application."

Step 2: Provide Your Details and Payment:

Enter your passport details, select your payment method (either full payment or a deposit), and complete your personal information as guided by Teleport.

Step 3: Gather Your Documents:

A Teleport relationship manager will assist you in collecting all necessary documents for your Sweden visa application.

Step 4: Arrange Your Visa Appointment:

A Teleport relationship manager will schedule an appointment for you at your preferred visa application centre, subject to availability.

Step 5: Attend the Visa Application Centre:

Visit the VFS Visa application centre at your scheduled time to submit your biometrics and required documents.

✅ Teleport will review your application and documents before submission.

✅ You will receive updates via WhatsApp and email.

Teleport will notify you about the embassy's decision as soon as it is available. Stay informed through the platform, and once your visa is approved, download it directly from your Teleport Dashboard.

Application Process at VFS Global in India

Step 1: Select Your Visa Category

Begin by choosing the appropriate visa category for your trip to ensure you meet the eligibility criteria. Understand the required documents, processing times, and associated fees. Documents not in English may need prior translation.

Step 2: Assemble the Required Documents

Ensure you have all the necessary documents ready for your Sweden visa application. A comprehensive document checklist will be provided.

Step 3: Complete the Visa Application

Once you have confirmed your visa type and gathered all documents, select your visa category and fill out the Sweden Schengen visa application form.

Step 4: Schedule Your Appointment

Book an appointment at the VFS Visa Application Centre to provide your biometric data. After booking, you will receive a confirmation email and appointment letter.

Families or groups must book separate appointments for each member.

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Teleport’s Expert Tip

Step 5: Pay the Fee

After application submission, pay the visa application fee. If you choose to print your form and bring it to the Visa Application Centre, you can make the payment at your appointment.

Step 6: Submit Your Application at the Centre

Print and bring your completed visa application form along with all required documents to the Visa Application Centre for submission.

Choose a Visa Application Centre

LocationOperating Hours (Mon - Fri)

Ahmedabad

09:00 - 15:00

Bangalore

09:00 - 15:00

Chennai

08:00 - 15:00

Hyderabad

08:00 - 15:00

Kolkata

09:00 - 14:00

Mumbai

08:00 - 15:00

New Delhi

09:00 - 15:00

Pune

08:00 - 16:00

Step 7: Track Your Application

For applications submitted at a VFS centre, use the VFS tracking service with your payment reference number and birth date to check your application status.

Step 8: Collect Your Visa

Upon visa approval, retrieve your documents from the Visa Application Centre or opt for courier delivery for an additional fee.

Please note the Swedish Embassy's new rules for passport collection at VFS Visa Application Centres: direct collection by third parties is prohibited.

For collection by a family or group member, the applicant must provide a signed power of attorney, and the person collecting must present a valid government-issued photo ID.

Conclusion

Navigating the visa application process for Sweden can seem daunting, but with the right information and preparation, it becomes much more manageable. 

By following the detailed guidelines and checklists provided in this blog, you can ensure that your application is complete and meets all the necessary criteria. 

Remember, each visa category has specific requirements, so it's important to tailor your application to your travel purpose. 

With careful preparation and attention to detail, you'll be on your way to exploring the stunning landscapes and rich culture of Sweden. Safe travels and good luck with your visa application!

FAQ

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