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Denmark Business Visa Requirements - Documents, Eligibility & Fees

Last Update: 02-03-2024

⚡Quick Summary

Denmark Business Visa for Indians

Is a visa required for Denmark for business purposes?

Yes, all Indian passport holders require a Schengen visa to visit Denmark for business related activities.

Processing time for Denmark Business Visa

15 to 21 Working Days

Denmark business visa fees

  1. VFS Appointment fees: INR 1,237/-
  2. Embassy fees: - 0 to 6 years old: No fees. - 6 to 12 years old: INR 3,550/- - 12+ years: INR 7,120/-

Denmark business visa validity

180 Days

Denmark business visa stay duration

90 Days

How to apply for a Denmark business visa

  1. Apply through Teleport in under 2 minutes
  2. Apply through VFS Global website.

Documents required for Denmark business visa

  1. Visa Application Form
  2. Passport 
  3. One Photograph 
  4. Cover Letter
  5. Travel Medical Insurance - Euro 30,000
  6. Flight tickets and Hotel Bookings
  7. Bank Statement (last 3 months)
  8. Income tax return (last 2 years)
  9. Check other documents

What is a Denmark Business Visa?

The Denmark Schengen business visa is a permit that allows people to enter the country for business-related purposes such as attending meetings, conferences, signing contracts, and more for a period of 90 days.

Table of Contents


  1. Introduction
  2. Denmark Business Visa Requirements
  3. Denmark Business Visa Eligibility
  4. How to Apply for a Denmark Business Visa
  5. Denmark Business Visa Validity and Processing Time
  6. Denmark Business Visa Cost
  7. How to Check Denmark Business Visa Status
  8. How Can I Extend My Denmark Business Visa
  9. Conclusion
  10. FAQs

Introduction

Welcome to our guide on obtaining a Denmark business visa! Whether you're planning to attend meetings, conferences, or conduct business dealings in Denmark, this comprehensive resource provides all the essential information you need to know. 

From understanding the visa requirements and documentation to navigating the application process and extension options, we've got you covered. 

Learn about eligibility criteria, visa fees, processing times, and how to track your application status. 

If you have any questions or need assistance, our dedicated team is here for you. Feel free to contact us for guidance and support. 

Give us a call at +91 73148 52914 or connect with us on WhatsApp.  

Let's delve into the details and ensure a smooth and successful business visit to Denmark!

Denmark Business Visa Requirements

Document Required for Denmark Business Visa

Mandatory Documents:

Appointment Letter

Must carry this letter with you on the day of your appointment.

Visa Application Form

Sign and bring the completed form with you on your appointment.

Original Passport

  • Valid for at least 3 months beyond your intended stay
  • Minimum of 2 blank pages. 
  • Include copies of recent visas and stamps if applicable.

Visa Fee Receipt

Print the visa fee payment receipt.

Photograph

  • Recent colour passport-size photograph
  • Taken within the last six months
  • Dimensions: 4.5cm x 3.5cm

Bank Statement

  • Bank statement for the last three months
  • Duly stamped and signed by the bank. 
  • Minimum balance of DKK 350 per day if staying in a private home; DKK 500 per day, if staying at a hotel. (Required for all applicants, though in case of sponsorship, it is not mandatory)

Cover Letter

  • Explaining the purpose of your trip,
  • Duration of stay,
  • Passport and travel details.

Travel Insurance

Covering a minimum of 30,000 Euros for the entire stay in the Schengen area.

Proof of Accommodation

Confirmed hotel reservations covering your travel dates, including reservations for other Schengen countries if applicable.

Proof of Internal Travel

  • Show proof of transport within the Schengen region, such as train bookings or car rentals. 
  • People joining cruise liner in the onward journey should provide the ticket and payment receipt

Flight Reservation

Proof of round-trip flights or intra-Schengen travel.

ITR (Income Tax Return)

Include ITR acknowledgment for the last two assessment years.

Photo Specifications of Denmark Business Visa

Photograph specifications for obtaining a Denmark visa for Indians are as follows :

Recent Photo: The provided visa photo must not be older than six months.

Dimensions: The dimensions of the visa photo should be 35mm x 45mm (width x height), with the face covering approximately 80% of the frame.

Head Positioning: Ensure that your head is centrally positioned and fully visible within the frame.

Eyewear and Head Coverings: If you wear eyeglasses, ensure there is no glare obstructing your eyes. While religious headgear is permitted, it must not obscure any part of your face, including the chin, forehead, cheeks, and ears.

Image Quality: The photograph should be in colour, high-resolution, and well-illuminated, without any shadows, red-eye effects, or reflections.

Denmark Business Visa Eligibility

  1. Commercial Relationship: A genuine commercial connection must exist between your own company/organisation and the entity in Denmark you intend to visit.
  2. Registration: The Danish company/organisation must be registered in the Central Business Register (CVR).
  3. Establishment of Relationship: The connection with the Danish company/organisation must have been established prior to your entry into Denmark.
  4. Purpose of Visit: Your visit's purpose must be directly related to your business activities.
  5. Confirmation of Visit: The Danish company/organisation must confirm your visit either through an invitation form or an invitation ID.
  6. Work Permit Considerations: If you are subject to work permit regulations, typically due to receiving payment as a trainee while in Denmark, you may not be granted a business visa. Instead, you should apply for a work permit.

How to Apply for a Denmark Business Visa?

Applying for a Denmark Business Visa with Teleport

Step 1: Start Your Application:

Head to Teleport's Denmark visa application portal and click 'Apply for Visa' to begin.

Step 2: Provide Details and Pay Fees:

Upload scanned copies of your passport's front and back pages. You can either let Teleport fill in your details or enter them manually. Pay the visa fees through Teleport, choosing between full or partial upfront payment.

Step 3: Gather Required Documents:

Teleport's relationship manager will help you collect all necessary documents for your Denmark business visa application.

Step 4: Schedule Your Appointment:

Teleport's relationship manager will set up an appointment at the VFS visa application centre based on your preferences for location and dates.

Step 5: Visit VFS Centre and Submit Biometrics:

Arrive at the appointed time at the nearby VFS Visa Application Centre to submit your biometrics and required documentation. It's advisable to arrive at least 30 minutes early to avoid any issues or additional fees for late arrival.

Once VFS forwards your documents to the consulate for review, they will make a decision and return the documents to VFS.

You can then opt to have your passport delivered to your address or collect it in person from the VFS visa centre.

Apply for Denmark Business Visa at VFS Global Visa Application Centre in India

Step 1: Determine Visa Type  

Begin by figuring out the visa type that suits your trip and ensure you meet the requirements. Understand the necessary documents, processing time, and fees. If your documents are not in English, consider translating them before applying.

Step 2: Collect Required Documents  

Make sure you have all the documents needed for a Denmark visa. Refer to the document checklist for details.

Step 3: Fill out the Application Form 

After identifying your visa type and gathering documents, complete the online application form. For short-term visas, use ApplyVisa. For residence permits, work, or study visas, use the NewToDenmark  application form.

Step 4: Schedule Appointment  

Once you've submitted your application, book an appointment at the VFS Visa Application Centre for biometric data collection. Each member of a family or group must schedule their own appointment.

Step 5: Pay the Visa Fees  

Pay service fees online for your appointment and visit the Visa Application Centre along with visa fees.

Step 6: Visit the Visa Application Centre  

After completing your online application and fee payment and print the payment receipt. Submit your application and documents at one of the designated Visa Application Centres.

Choose a Visa Application Centre

CityOperating Hours (Mon to Fri)

Ahmedabad

09:00 - 15:00

Bangalore

09:00 - 13:00

Chandigarh

09:00 - 14:00

Chennai

08:00 - 15:00

Cochin

09:00 - 13:00

Hyderabad

08:00 - 15:00

Jalandhar

09:00 - 14:00

Kolkata

09:00 - 14:00

Mumbai

08:00 - 15:00

New Delhi

09:00 - 16:00

Pune

08:00 - 14:00

Step 7: Track Application Status

Use the VFS online tracking tool with your reference number and date of birth to check your application status.

Step 8: Collect Your Visa  

Once processed, collect your passport from the Visa Application Centre. Bring your receipt and valid ID. If you can't collect it yourself, authorise someone with a signed letter, your receipt, and their ID. Contact the Centre for specific collection options and hours.

Denmark Business Visa Validity and Processing Time

A Denmark business visa allows you to stay in the country for up to 90 days within a period of 180 days. However, the actual duration of validity may differ, as it depends on the embassy's decision. And, the processing time for a Denmark business visa is 15 to 21 working days.

Denmark Business Visa Cost

Fee TypeAmount

VFS Appointment Fees

Euro 20 (INR 1,825/-)

Embassy Fees (0-6 years)

No Fees

Embassy Fees (6-11 years)

Euro 40 (INR 3,400/-)

Embassy Fees (12+ years)

Euro 80 (INR 7,100/-)

How to Check Denmark Business Visa Status?

Track Your Denmark Business Visa application Using the Teleport Dashboard

If you've applied through Teleport, stay updated in real-time through WhatsApp, email, or directly on the Teleport Dashboard. To check your application status:

  1. Visit the Teleport Dashboard.
  2. Navigate to "Your Applications".
  3. Click on your submitted application to view its current status.

Track Your Denmark Business Visa Application Status via VFS Global

Alternatively, you can track your Denmark visa application status via VFS Global:

  1. Visit the VFS online application tracking tool.
  2. Select the country where you submitted your application.
  3. Enter the application reference number provided during payment at the VFS centre.
  4. Enter your last name.

How Can I Extend My Denmark Business Visa?

If you need to stay longer in Denmark, here's what you should know:

Extension for Up to a Total of 90 Days

You can extend a Schengen visa for a total stay of up to 90 days under certain circumstances. These include emergencies, important personal or work reasons, new information affecting your travel plans, or situations like flight cancellations or bad weather. Remember to maintain your original purpose of visit and have valid travel insurance. Apply for an extension before your current visa expires.

Extension for Up to 90 Additional Days

In some cases, you may extend your stay in Denmark for up to another 90 days, totaling 180 days. Apply for this extension before your current visa-free stay ends. Late applications may be rejected unless there are exceptional circumstances.

Note that an extended stay in Denmark doesn't allow access to other Schengen countries, even for transit.

Eligibility Criteria

Extensions are usually granted for extraordinary situations such as illness preventing travel, a serious situation with your host in Denmark, or other unforeseen events.

How to Apply

  1. Fill in the application form (Form VS2)
  2. Submit your application and book an appointment at the Danish Immigration Service's Citizen Service. Appointments must be booked in advance. Normally, the person you are visiting in Denmark must accompany you during the submission.
  3. A fee of DKK 225 is applicable when applying for an extension of your Schengen visa for up to 90 days, payable during the submission.
  4. Passport Validity
  5. Make sure your passport is valid when applying for an extension. Extensions can be denied if your passport isn't valid. Your passport can only be extended up to 3 months before its expiry. If you have a national passport, your country's embassy will renew it.

Conclusion

In conclusion, obtaining a Denmark business visa involves meeting specific requirements such as having a genuine commercial connection with a registered Danish company, establishing the relationship before travel, and ensuring the visit's purpose aligns with business activities. 

It's essential to apply well in advance and adhere to the guidelines to ensure a smooth visa approval process.  For those needing to extend their stay, certain conditions apply, and extensions are granted for exceptional circumstances. 

Overall, thorough preparation and compliance with requirements are key to securing a Denmark business visa.

Can't find what you're looking for? Reach out to us with any queries or if you need help. Our committed team is ready to provide guidance and support. 

You can contact us by calling +91 73148 52914 or messaging us on WhatsApp

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