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Spain Business Visa: Comprehensive Guide To Eligibility, Documents And Application Process

Last Update: 22-04-2024

⚡Quick Summary

Is a visa required for Indians visiting Spain for business?

Yes, Indian passport holders must obtain a Schengen visa to engage in business activities in Spain.

Processing time for a Spain business visa

15 to 30 working days

Spain business visa fees for Indians

  1. BLS Service fees: Euro 18
  2. Embassy fees: Euro 80

Validity of the Spain business visa

180 Days

Allowed stay duration on a Spain business visa

90 Days

How to apply for a Spain business visa

  1. Apply through Teleport in minutes.
  2. Apply through the BLS Visa Application Centre.

Required documents for a Spain business visa

  1. Visa Application Form
  2. Passport 
  3. Photograph 
  4. Round-trip flight bookings
  5. Cover Letter
  6. Bank Statement (last 6 months)
  7. Invitation Letter from the Spanish company.
  8. Authorization Letter
  9. Courier Form
  10. Sworn Declaration Form
  11. Income Tax Return Acknowledgement (last 2 years)
  12. Travel Itinerary
  13. Travel Medical Insurance - Euro 30,000
  14. Hotel Bookings
  15. See other documents

Table of Contents


  1. Introduction
  2. What is a Spain Business Visa?
  3. Eligibility for a Spain Business Visa
  4. Documents Required for a Spain Business Visa
  5. How to Apply for a Spain Business Visa?
  6. Processing Time of Spain Business Visa
  7. Spain Business Visa Fees
  8. Validity and Duration of Stay for a Spain Business Visa
  9. Travel Insurance for Spain Business Visa
  10. Conclusion
  11. FAQs

Introduction

Planning a business trip from India to Spain? This guide delivers all the key details Indian travellers need to successfully apply for a Spain business visa.

We'll guide you through everything from necessary documents to the application steps, and the fees involved. If you require extra assistance, don't hesitate to reach out to Teleport at 073148 52914 or drop us a message on WhatsApp.

Ready to kickstart your business journey to Spain? Let's dive in!

What is a Spain Business Visa?

A Spain business visa for Indians is a short-term Schengen visa that allows Indian nationals to engage in business-related activities in Spain. This visa is essential for attending meetings, conferences, or conducting business negotiations in Spain for a duration of up to 90 days. Indian applicants must provide proof of their business agenda and financial means to obtain this visa.

Eligibility for a Spain Business Visa

To be eligible for a Spain business visa, Indian applicants must meet several requirements:

Indian citizens applying for a Spain business visa must satisfy specific criteria and submit various documents during the application process. Here's a concise overview of what's generally required:

Valid Passport: The passport must be valid for at least three months beyond the intended departure from the Schengen area and should have at least two blank pages.

Purpose of Visit: The primary reason should be to participate in business-related activities such as meetings, workshops, conferences, or trade exhibitions. Documentation, like an invitation from the hosting company in Spain, is required.

Invitation Letter: This letter should come from the Spanish company you'll be visiting and must outline the business relationship, the length of the stay, and the objectives of the visit.

These documents, along with a completed application form and a recent photo, are required to apply for the visa.

Documents Required for a Spain Business Visa

Mandatory Documents

Visa Application Form

The form should be completed by hand using blue ink and capital letters, accompanied by one passport-sized photograph with a white background measuring 35mm x 45mm.

Appointment Confirmation Letter

  • The appointment letter must include essential information such as the traveller's name, appointment date, time, and location.
  • Applicants must carry this letter with them to gain entry into the visa centre.

Original Passport

  • Must have a minimum of 2 blank pages.
  • Should be valid for at least three months beyond the trip's duration.      
  • Issued within the last 10 years.
  • Copy of passport pages that contain any visa stickers or stamps from past travel.

Photograph

  • Must be a recent photograph, taken within the last 6 months.
  • The dimensions should measure between 35-45 mm.
  • The background of the photograph should be white.

Invitation Letter from Spanish Company

  • Obtain an original invitation letter from the Spanish company or companies.
  • Ensure the letter is in Spanish and references the purpose of your visit.
  • Verify that the letter mentions the existing business relationship with you.
  • Confirm that your name, passport number, and intended travel dates are included in the letter.

Bank Statement

  • Submit your own recent bank statement, covering the past six months, with an official stamp and signature from the bank.
  • The bank statement should be no more than one week old at the time of application.
  • It is recommended to transfer funds to maintain this balance at least 15 days prior to the appointment
  • The recommended bank balance is at least 100 Euros (INR 8,500/-) per day per traveller.

Income Tax Returns

Provide ITR-V (Income Tax Return Verification) documents for the most recent two financial years, showing your income, tax compliance, and financial history for visa applications.

Cover Letter

  • Clearly state the purpose of your travel.
  • Specify the number of days you intend to stay.
  • Provide essential passport and travel details.

Proof of Internal Travel

  • Bookings for internal transfers within Spain and across Schengen states should be made in advance.
  • If you plan to visit multiple Schengen countries, ensure you have proof of flight, hotel, or bus bookings for each location.

Travel Insurance

Minimum coverage of 30,000 Euros, specifying coverage for accidents, illness, medical emergencies, and evacuation.

Proof of Accommodation

  • For individuals staying at a hotel: Display proof of hotel bookings covering the entire duration of your stay in Spain.
  • For individuals staying with friends/family:   An invitation letter is necessary.

Flight Reservation

Confirmation of round-trip booking is necessary.

Residence Proof

  • If the city on your passport differs from your current city of residence, please provide any of the following documents:
  • Rent agreement.
  • Electricity bill.
  • Water bill.
  • Phone bill.

Pan Card Copy

Copy of PAN card is mandatory for all the applicants.

Sworn Declaration Form

  • Self-signature in case of an adult.
  • Signed by both parents in case of a minor.
  • Fill this in a blue pen only.

Authorization Letter

  • Choose the authorization form corresponding to your jurisdiction city.
  • Sign it personally if you're an adult.
  • Have both parents sign it for minors.
  • Complete the form using a blue pen only.

Courier Form

  • The Courier Form is a document authorising courier services for sending or receiving vital documents like visas, passports, or legal papers. To complete it correctly, adhere to these guidelines:
  • Adult Applicants: Affix your own signature to the form, confirming the use of a courier service.
  • For Minors: Both parents must provide their signatures on the form, indicating their consent and approval of the courier service.

Supporting Documents

If Employed

  • Employer's letter confirming approved leave.
  • Provide the original company letter on official letterhead, including the authorised signatory's name, designation, contact information, and company seal stamp.
  • Pay slips of last 3 months

If Self-Employed

Last 06 months company bank statement, signed by the bank.

If Sponsored

  • Documentation of accessible and demonstrated available funds of the sponsor
  • Having at least INR 1,00,000 as balance is recommended.
  • Proof of sponsorship and support, including specifics on the nature and method of support provided.
  • Sponsor's ITR (ITR-V or Form 16) of the last 2 years.

Refusal Notice

If there has been a visa denial within the past two years

Photo Specifications of Spain Business Visa

Here are the photo specifications for a Spain business visa application:

Recentness: The photo must be taken within the last six months to ensure it accurately represents your current appearance.

Size Requirements:  The dimensions should be 35 mm in width and 45 mm in height.

Photo Specifications for a Spain Business Visa Application

Background Requirements: The photo must be taken against a plain white background to ensure clear visibility and contrast of features.

Photo Quality and Focus: Ensure the photo is of high resolution and printed on standard photographic paper. The face should occupy approximately 80% of the frame and must be sharply in focus.

Facial Features and Expression: The applicant should have a full-face view directly facing the camera, with a neutral expression. Glasses, hats, and other head coverings should not be worn, except for religious or ethnic reasons.

Attachment to Application: Please affix the photograph securely on the visa application form as specified.

How to Apply for a Spain Business Visa?

Apply for a Spain Business Visa Through Teleport

Step 1: Begin Your Application

Go to Teleport’s website, navigate to the Spain business visa section, and click on "Start Application".

Step 2: Fill Out Your Information and Process Payment

Enter your passport details, select either full or partial payment, and follow Teleport’s guidance to provide your personal data.

Step 3: Gather Your Documents

A Relationship Manager from Teleport will assist you in collecting all necessary documents for your Spain business visa application.

Step 4: Schedule Your Appointment at the Visa Application Center

Your Relationship Manager will book an appointment for you at the visa application centre of your choice, depending on availability.

Step 5: Attend Your Appointment

Visit the centre at the scheduled time to provide your biometrics and submit the required documents.

✅ Teleport ensures your application and documents are accurately prepared before submission.

✅ Stay informed about the status of your visa application through updates via WhatsApp and email from Teleport.

You will receive notification of the embassy's decision through the platform. Once your visa is approved, you can download it from your Teleport Dashboard.

Apply for a Spain Business Visa through BLS International

Step 1: Identify Your Visa Type

For a short-stay business visa, applications must be submitted at BLS offices according to the applicant’s residential area. You can locate specific application centres on the BLS website. Applications must be made in person or through a designated representative, as courier submissions are not accepted for security reasons. For groups larger than 20, contact the centre in advance.

Step 2: Gather Required Documents

Collect all necessary documents for your Spain business visa. The documents required vary based on the visa type. Check the document checklist on the BLS website for specifics.

Step 3: Schedule an Appointment

Book an appointment with the embassy as soon as your travel plans are clear. Business visa applications can be made up to 6 months before your trip. Schedule your Spain visa appointment online.

Appointment for the Visa Application Centre

Step 4: Visit Your Nearest Centre

After scheduling, confirm your attendance through the confirmation email received three days before your appointment. Immediate appointments will be confirmed automatically. Attend the visa application in person; minors should be accompanied by guardians. Additional documents or an interview may be requested by the Consular Office.

Step 5: Track Your Application

Track the status of your application using BLS’s online tracking tool. Enter your reference number and date of birth to access the information.

Step 6: Collect Your Visa

Pick up your passport and visa from the BLS Visa Application Centre, or opt for courier delivery if you selected this service during application submission. For further details, visit BLS International’s website.

Processing Time of Spain Business Visa

The Spain business visa processing time for Indian citizens typically ranges from 15 to 30 working days. It is advisable to apply well in advance of the planned travel date to accommodate any delays. Applicants should ensure all required documents are submitted to expedite the process.

Spain Business Visa Fees

Visa TypeFee TypeAmount

Schengen Visa (Type - C)

BLS Service Fees

€ 18 (₹ 1,537/-)

Schengen Visa (Type - C)

Embassy Fees (up to 6 years old)

No Fees

Schengen Visa (Type - C)

Embassy Fees (6-12 years)

€ 40 (₹ 3,638/-)

Schengen Visa (Type - C)

Embassy Fees (12+ years)

€ 80 (₹ 7,275/-)

Validity and Duration of Stay for a Spain Business Visa

A Spain business visa for Indians, as part of the Schengen visa category, typically allows a short visit of up to 90 days within a 180-day period. This is the usual limit for a Schengen short-stay visa.

Spain business visa validity: The actual validity of the visa may differ based on the discretion of the consulate and the applicant's travel plans. Although the maximum stay is 90 days, the visa can be granted for:

  1. Single Entry: This type lets the visa holder enter the Schengen Area just once for the specified duration.
  2. Multiple Entries: This allows the visa holder to enter the Schengen Area multiple times, which is beneficial for business travellers who need to make frequent visits. The total time spent in the Schengen Area, however, must not surpass 90 days within a 180-day period.

Note

The details regarding Spain business visa validity and the number of entries permitted will be indicated on the visa sticker in your passport.

Travel Insurance for Spain Business Visa

For Indian applicants seeking a Spain business visa, having adequate travel insurance is crucial. This insurance must cover the entire duration of the intended stay and be valid across all Schengen countries. Key requirements for the travel insurance include:

  1. Minimum Coverage: The insurance should have a minimum coverage of €30,000 to handle any medical emergencies, hospitalisation, and repatriation costs due to illness or accident.
  2. Validity: The insurance must be valid throughout the entire Schengen area and for the entire duration of the trip. It should start from the date of entry into the Schengen area.

Applicants must submit proof of this insurance along with their visa application to ensure compliance with Schengen visa regulations. This helps mitigate any financial risks associated with health issues during the stay in Spain.

Conclusion

Securing a Spain business visa can be quite simple if you meet the specific requirements for your business travel. Spain is rich in culture and beautiful landscapes for you to explore.

For a smooth experience applying for your Spain business visa, consider using Teleport. Our straightforward platform ensures your application adheres to all required standards.

If you have any questions or need assistance, feel free to reach out to us. Our dedicated team is ready to help and support you.

Call us at 073148 52914 or message us on WhatsApp.

Safe travels!

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