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Your Complete Handbook to Netherlands Transit Visa

Last Update: 10-06-2024

Netherlands Transit Visa

Table of Contents


  1. Introduction
  2. Who Needs a Netherlands Transit Visa?
  3. Documents Required for Netherland Transit Visa
  4. How to Apply for a Netherlands Transit Visa for Indians?
  5. Processing Time and Fees for a Netherlands Transit Visa
  6. How to Check Netherlands Transit Visa Status?
  7. Conclusion
  8. FAQS

Introduction

Navigating the process of obtaining a Netherlands transit visa can seem daunting, but it doesn't have to be. Whether you're passing through the Netherlands to reach another destination or you're stopping briefly without leaving the airport, this guide aims to simplify the transit visa application process.

This blog will cover who needs a transit visa, the required documents, and how to apply, ensuring you understand every step. Additionally, how to track your application and what fees to expect.

By the end of this guide, you’ll be equipped with all the necessary information to make your transit through the Netherlands as smooth as possible.

Who Needs a Netherlands Transit Visa?

You are deemed to be in transit at a Dutch airport if:

  • You change flights at the airport without leaving the international transit zone, meaning you do not pass through passport control.
  • Your flight stops briefly in the Netherlands, and you either remain onboard or wait in the international transit zone until your onward flight departs.

Whether you need an airport transit visa depends on factors such as your nationality and final destination. To determine the specific requirements for your situation, you will need to answer a series of questions.

  1. Duration of Stay: If you're only changing planes in the Netherlands and not leaving the airport, typically you do not need a transit visa.
  2. Passport Type: The type of passport you are travelling with can influence visa requirements. Ensure your passport is valid for at least three months beyond your date of departure from the Schengen area.
  3. Residence Permits: If you hold a valid residence permit from a Schengen country, or from Cyprus or Ireland that states ‘family member of an EU/EEA citizen’, you typically do not need a transit visa.
  4. Schengen Visa: If you already have a valid Schengen visa, you do not need an additional transit visa for the Netherlands.
  5. Final Destination within Schengen: If you are transiting through the Netherlands to reach another Schengen country, apply for a visa for your final destination country rather than a transit visa for the Netherlands.
  6. Multiple Schengen Transits: If your journey involves transiting through multiple Schengen countries, including the Netherlands, you will need a Schengen visa.
  7. Family Members of EU/EEA Nationals: If you are an immediate family member of a national of the Netherlands, another EU member state, or of Iceland, Liechtenstein, Norway, or Switzerland, you may have different or additional provisions.

Next Steps: Visit the embassy website of your destination country or the Netherlands to answer these questions and get detailed, specific advice related to your situation. This will help ensure you have the correct documentation and visas for your journey.

Documents Required for Netherland Transit Visa

Schengen Visa Application Form

  • Ensure the form is completed and signed.

Passport and Travel Documents

  • Your passport or travel document must be valid for at least three months beyond your planned departure from the Schengen area.
  • Must have at least two empty visa pages.
  • Cannot be more than 10 years old.
  • Include copies of the personal details page, previously issued visas, all entry/exit stamps, and if applicable, these pages from any previous passport.

Additional Requirements for Minors

If the visa is for a minor travelling alone or with one parent, include:

  • An identity document for each parent with their signature.
  • A consent declaration from both parents allowing the minor to travel.
  • If applicable, a court judgement regarding parental responsibility.
  • If relevant, a declaration from the minor’s school consenting to his/her absence.
  • Provide evidence of legal residence in the country from which you are applying, such as a passport, visa, or residence permit (valid for at least three months after departure from the Schengen area).

Work Permit

  • If applicable, include your work permit.

Photograph

  • One passport photo meeting Dutch passport requirements, taken within the last 6 months and clearly resembling the applicant.

Proof of Travel

  • Provide a flight itinerary to and from the Schengen area in your name. Ensure the reservation is cancelable.

Visa, Residence Permit, or Passport

  • Provide proof of a valid visa, residence permit, or passport for entering the next country after your visit to the Schengen area.

How to Apply for a Netherlands Transit Visa

Step 1: Determine Your Visa Type

First, identify the purpose of your visit to choose the correct visa category. While the VFS Global staff can assist you through the application process, they cannot advise on visa category selection. The final decision on your visa, including processing time, is made by the Ministry of Foreign Affairs of the Kingdom of the Netherlands.

Step 2: Prepare Your Documents

Complete the online application form, print it, and sign it. Include your name, as well as your father’s and spouse’s surnames if applicable. Make sure to gather all the necessary documents listed in the Netherlands transit visa checklist specific to your visa category. Missing documents can delay or lead to the rejection of your application. Netherlands transit visa checklist can be downloaded from the VFS Global website.

Step 3: Book an Appointment

Schedule an appointment at one of the VFS Global Visa Application Centres located in New Delhi, Mumbai, Kolkata, Bangalore, Chennai, Jalandhar, Ahmedabad, or Hyderabad. You must submit your application in person, including babies and children. Each group member must book an individual appointment.

Step 4: Attend Your Visa Appointment

At your scheduled appointment, submit your application and all required documents. Pay the necessary visa and service fees. During this appointment, your biometrics (fingerprints and a digital photo) will also be collected.

Step 5: Track Your Application

Stay updated on the progress of your visa application by opting for email updates or SMS notifications for an additional fee. You can also track your application online using the reference number provided on your receipt along with your last name.

Step 6: Collect Your Passport

Once your visa application decision has been made, you can collect your passport and other documents from the Visa Application Centre. You can either collect them in person or have them returned to you by courier. If collecting in person, bring the original receipt and a valid photo ID. If someone else is collecting on your behalf, they will need a letter of authorization, the original receipt, and a copy of your ID.

Note

If your visa application is approved, you’re set to travel to the Netherlands. However, if your visa is refused, you will receive a letter explaining the reasons. If you disagree with the decision, such as the validity or start date of your visa, you can object in writing within 4 weeks.

Processing Time and Fees for a Netherlands Transit Visa

Netherlands Transit Visa Fees:

  • Children under 6 years: No charge.
  • Children aged 6 to 11 years: €40 (approximately INR 3,570).
  • Adults and children aged 12 and over: €80 (approximately INR 7,140).

Fee Waivers:

Netherlands transit visa fees are waived for the following groups:

  • Children under 6 years.
  • School pupils, students, postgraduate students, and accompanying teachers travelling for study or educational training purposes.
  • Researchers travelling to carry out scientific research or attend scientific seminars or conferences.
  • Representatives of non-profit organisations aged 25 or under participating in seminars, conferences, sports, cultural, or educational events organised by non-profit organisations.

Application Timing:

  • You can apply for a visa as early as six months prior to your planned travel date. For seafarers, this window is extended to nine months.
  • It is recommended to apply at least 15 working days before your intended travel to ensure timely processing.

Processing Time:

  • In most cases, you will receive a decision on your visa application within 15 calendar days.
  • Processing can extend to 30 days if there is a need for additional scrutiny, and up to 45 days in cases where extra documentation is required.

This information should help you understand the costs associated with obtaining an airport transit visa, along with guidelines on when to apply and what to expect in terms of Netherland transit visa processing times.

How to Check Netherlands Transit Visa Status?

If You Applied Through VFS Global: After submitting your application at a VFS Global centre, you'll receive a reference number which is crucial for tracking your visa status. Here’s how you can stay updated:

  • Online Tracking: Visit the VFS Global website and use your reference number along with your last name to check the status of your visa application.
  • Email Updates: You will automatically receive an email when a decision has been made on your visa application.
  • SMS Updates: For easier and quicker updates, you can opt for SMS notifications. This service is available for an additional fee and is especially useful if you do not have regular access to your email.

If You Applied Through a Dutch Embassy or Consulate-General: For applications submitted directly to a Dutch embassy or consulate-general, the process for tracking your application remains straightforward:

  • Online Tracking: Access the tracking service via the embassy or consulate’s website. You will need the reference number provided at the time of your application submission.
  • Tracking Details Needed: Select your country and language on the tracking page and enter your tracking number to view your application status.

These options provide convenient ways to monitor the progress of your application, ensuring you are informed every step of the way. Whether you choose to receive updates via SMS, email, or online, staying updated on your visa status is easy and accessible.

Conclusion

Successfully obtaining a Netherlands transit visa requires careful preparation and an understanding of the specific requirements.

By following the detailed steps outlined in this guide—from determining the right visa type and gathering the necessary documents to booking your appointment and tracking your application—you can ensure hassle-free transit through the Netherlands.

Remember, each step is crucial in avoiding delays or complications with your visa. With your transit visa in hand, you're ready to continue on to your next destination, confident that you've met all the necessary regulations for a brief stop in the Netherlands.

Always check the latest information from official sources or consult directly with the embassy or VFS Global to stay updated on any changes to visa procedures or requirements.

Safe travels!

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