Apply visa
Apply visa
Last Update: 22-04-2024
97%
Approval Rate
⚡Quick Summary
 Is a visa required for Indians visiting the Netherlands for business? | Yes, Indian passport holders must obtain a Schengen visa to engage in business activities in the Netherlands. |
 Processing time for a Netherlands business visa | 15 to 21 working days |
 Netherlands business visa fees for Indians |
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 Validity of the Netherlands business visa | 180 Days (Depends on the embassy) |
 Allowed stay duration on a Netherlands business visa | 90 Days |
 How to apply for a Netherlands business visa |
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 Required documents for a Netherlands business visa |
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Planning a business trip from India to the Netherlands? This guide provides all the essential information Indian travellers need to successfully apply for a business visa to the Netherlands.
We cover everything from required documents to the application process, and associated fees. If you need additional help, feel free to contact Team Teleport at 073148 52914 or send us a message on WhatsApp.
Ready to start your business journey to the Netherlands? Let's get going!
A Netherlands business visa is a type of Schengen visa, also called a type C visa that allows travel to the Netherlands for business-related activities. This visa is suitable for those who need to attend meetings, conferences, training, or engage in business negotiations within the Netherlands.
Indian citizens who want to apply for a Netherlands business visa need to meet specific eligibility criteria and provide various documents as part of the application process. Here’s what’s generally required:
Valid Passport: The passport should be valid for at least three months beyond the return date of the stay in the Schengen area, with at least two blank pages.
Purpose of Visit: The main purpose should be to engage in business activities such as meetings, seminars, conferences, or trade fairs. Proof of this, such as an invitation letter from the company in the Netherlands, should be provided.
Invitation Letter: This should be from the Dutch company you are visiting and should detail the nature of the business relationship, the duration of the visit, and the purpose of the trip.
Documents Required for Netherlands Business Visa
Visa Application Form |
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Original Passport |
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Photograph |
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Invitation Letter |
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Bank Statement |
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Income Tax Returns | Indian income tax return acknowledgment for the last two assessment years |
Cover Letter | Clearly state the purpose of your trip with a full itinerary. |
Travel Itinerary | If visiting multiple Schengen States, they should present evidence of an intra-Schengen flight reservation, train itinerary, or car rental. |
Travel Insurance | Minimum coverage of € 30,000, specifying coverage for accidents, illness, medical emergencies, and evacuation. |
Proof of Accommodation |
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Flight Reservation | Confirmation of round-trip flight ticket booking |
Residence Proof | Provide an ID confirming your residence in the jurisdiction of the Embassy/Consulate. |
If Employed |
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If Self-Employed |
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If Married |
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If Sponsored |
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Here are the photo requirements for a Netherlands business visa application:
Recentness: The photo should be recent, taken within the last 6 months to reflect your current appearance.
Size Requirements:
Background: Choose a plain background in white, light grey, or light blue.
Head Positioning: Ensure your head is straight, facing forward, and centred. Eyes should be level, shoulders straight, and the facial expression neutral. The entire head must be visible in the frame.
Photo Quality: The photograph must be in colour and not altered digitally. It should have a minimum resolution of 400 dpi and be free from shadows, red-eye, and reflections.
Eyewear: Glasses are allowed if they have clear lenses and no reflections.
Headwear: Religious headwear is acceptable as long as it does not cover the face. While ears do not need to be shown, the entire width of the face must be visible.
Guidelines for Children Under 6: For children below six, the requirements for eye alignment and straight shoulders are relaxed. Any support for the child should not be visible in the photo.
Step 1: Start Your Application Process
Access the Netherlands visa application on Teleport’s website and select "Start Application" under netherlands business visa section
Step 2: Enter Your Details and Make Payment
Provide your passport details, choose between full or partial payment, and follow Teleport's instructions for entering personal information.
Step 3: Collect Your Documents
A Relationship Manager from Teleport will help you gather all required documents for your Netherlands business visa application.
Step 4: Book Your Appointment at the Visa Application Centre
Your Relationship Manager will set up an appointment at your chosen visa application centre based on availability.
Step 5: Attend Your Appointment
Go to the centre at the appointed time to give your biometrics and submit the necessary documents.
✅ Teleport verifies your application and documents are correct before submission.
✅ Receive updates on your visa application status via WhatsApp and email from Teleport.
You will be notified about the embassy's decision through the platform. Following visa approval, you can download it from your Teleport Dashboard.
Step 1: Determine Your Visa Type
Start by selecting the appropriate visa for your business trip and ensure you meet all criteria. Consider translating documents not in English.
Step 2: Prepare Your Documents
Gather all documents needed for a Netherlands business visa. Continue reading for a detailed list.
Step 3: Schedule Your Appointment
After applying for your visa, book an appointment at a VFS Visa Application Centre for fingerprinting and a photo. You will receive a confirmation email with your appointment details. Each family member must book their own appointment.
Step 4: Pay Your Fees
Pay the visa fee when you submit your application. If you bring a printed form to the Visa Application Centre, you can pay during your appointment.
Step 5: Visit the Visa Application Centre
After completing your online application, print out the form. Bring these documents when you submit your application at a Visa Application Centre.
| Location | Working Hours (Mon - Fri) |
New Delhi | 09:00 – 18:00 |
Mumbai | 08:00 – 16:00 |
Bangalore | 08:00 – 16:00 |
Kolkata | 08:00 – 14:00 |
Chennai | 08:00 - 15:00 |
Ahmedabad | 09:00 - 17:00 |
Hyderabad | 08:00 – 15:00 |
Jalandhar | 09:00 – 18:00 |
You must submit your completed application and documents in person at a designated Visa Application Centre.
Step 6: Monitor Your Application
Track the status of your application online using the VFS application tracking tool. Simply fill in your reference number and date of birth to view the status of your application.
Step 7: Collect Your Visa
When your application is processed, pick up your documents from the Visa Application Centre or opt for delivery at an additional charge.
The usual processing period for a Netherlands business visa for Indians ranges from 15 to 21 working days after your visit to the Visa Application Centre.
Netherlands Business Visa Fees
| Visa Type | Fee Type | Amount |
Schengen Visa (Type - C) | VFS Appointment Fees | € 18 (INR 1,636/-) |
Schengen Visa (Type - C) | Embassy Fees (up to 6 years old) | No Fees |
Schengen Visa (Type - C) | Embassy Fees (6-12 years) | € 40 (INR 3,400/-) |
Schengen Visa (Type - C) | Embassy Fees (12+ years) | € 80 (INR 6,800/-) |
A Netherlands business visa for Indians, as part of the Schengen visa category, typically allows for a short stay of up to 90 days within a 180-day period. This is the standard duration for a Schengen short-stay visa.
Validity: The actual validity of the visa can vary depending on the consulate's discretion and the applicant's travel itinerary. While the maximum period for any stay is 90 days, the visa can be issued for:
Note
The visa sticker on your passport will detail the validity and the number of entries allowed.
Here's a explanation of the process and costs involved in extending a Netherlands business visa or Schengen visa for up to 90 days under exceptional circumstances:
Step 1: Check Eligibility
Ensure you qualify for an extension, which is only granted in extraordinary and unforeseen situations.
Step 2: Prepare Documents
Collect the necessary documents for your application:
Step 3: Submit Your Application
To apply for an extension, visit an IND (Immigration and Naturalisation Service) desk. Contact the IND to book an appointment and take all the required documents with you.
Step 4: Pay the Fee
The fee for extending a Schengen visa is €30. This fee is payable during your appointment at the IND desk.
Step 5: Receive the Outcome
The IND will review your application at your appointment. The outcome will be either:
There are several common reasons why a Netherlands business visa application from Indian applicants might be rejected. Understanding these reasons can help in preparing a more robust application:
With this guide, securing a Netherlands business visa can be quite straightforward. Just make sure you fulfil the specific requirements for your business-related travel. The Netherlands offers a wealth of culture and stunning scenery for you to discover.
Enjoy your business trip!
For an easy experience applying for your Netherlands business visa, consider using Teleport. Our straightforward platform helps ensure your application meets all the necessary standards.
If you have any questions or need help, don't hesitate to contact us. Our committed team is here to offer assistance and support.
Call us at 073148 52914 or message us on WhatsApp.
Safe travels!
