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Understanding Italy Business Visa: Eligibility, Documents & Application Process

Last Update: 15-04-2024

⚡Quick Summary

Do Indians need a visa to visit Italy for business purposes?

Yes, all Indian passport holders require a Schengen visa to visit Italy for business related activities.

Processing time for Italy Visa

15 to 21 Working Days

Italy Schengen visa fees for Indians

  1. Italy visa fees: Euro 80
  2. VFS Appointment fees: Euro 06

Italy business visa validity

180 Days

Italy business visa stay duration

90 Days

How to apply for a Italy business visa

  1. Apply through Teleport in minutes.
  2. Apply through the VFS Visa Application Centre.

Documents required for Italy business visa

  1. Visa Application Form
  2. Passport 
  3. 2 Photographs
  4. Cover Letter
  5. Proof of internal travel
  6. Travel Medical Insurance - Euro 30,000
  7. Flight tickets and Hotel Bookings
  8. Invitation Letter
  9. Bank Statement (last 3 months)
  10. Income Tax Return (last 3 years)
  11. See other documents.

Do Indians Need a Visa to Visit Italy for Business Purposes?

Yes, Indians need a visa to visit Italy for business purposes.The Italy business visa allows Indian citizens to enter Italy for business-related activities. These activities can include attending meetings, conferences, or conducting business negotiations. You'll have to apply for a business visa, which requires submitting an application along with various documents, such as an invitation letter from the company you're visiting. This visa does not permit employment in Italy but is designed for short visits, typically up to 90 days within a 180-day period

Table Of Contents


  1. Introduction
  2. Documents Required for Italy Business Visa
  3. How to Apply for an Italy Business Visa?
  4. Italy Business Visa Processing Time
  5. Italy Business Visa Fees for Indians
  6. How to Extend the Validity of an Italy Business Visa?
  7. What to do if My Italy Business Visa Application is Rejected?
  8. Additional Resources
  9. Conclusion
  10. FAQs

Introduction

The journey to securing an Italy business visa for Indians involves an understanding of various critical aspects, such as Italy business visa checklist, eligibility criteria, and the visa application process. 

This guide is specifically designed for Indian passport holders aiming for business travels to Italy. It offers a detailed view on everything from the prerequisites for a Schengen visa to step-by-step application guidance via platforms like Teleport or directly at the VFS Visa Application Centre. 

Moreover, it elaborates on visa fees, processing times, and validity, ensuring applicants are fully equipped for their business endeavours in Italy.

Documents Required for Italy Business Visa

Mandatory Documents

Visa Application Form

Complete the form and obtain two signatures from the applicant, including both parents' signatures for minors.

Appointment Slip

Download and upload the appointment slip and bring it on your appointment day.

Original Passport

  • Valid for at least 3 months beyond your intended stay
  • Minimum of 2 blank pages. 
  • Issued within the last ten years
  • Provide two sets of photocopies.
  • Include your old passport if you have one.

Passport and Previous Visas Photocopies

 Include copies of the front and last pages of your passport and previous Schengen, US, and UK visas if applicable.

Photograph

  • Two recent colour photo
  • Dimensions: 35mm x 45mm.
  • White background

Invitation Letter

  • LoI needs to be sent via email by the inviting company to commerciale mumbai@esteri.it before Visa application’s submission
  • Copy of LoI to be attached, if not in original, in coloured photocopy

Inviting Person and Company Details

  • Copy of the Passport or Identity card of the person in Italy who is signing the invitation letter.
  • Copy of the Visura Camerale of the inviting Company (Registration with the local Chamber of commerce) dated not less than six months prior to the intended travel.

Bank Statement

  • Covering the past three months
  • For Delhi jurisdiction, include 6 months' statements
  • Official stamp and signature by the bank 
  • Statement should not be more than 1-week old on your appointment day.
  • Recommended bank balance is at least Euro 45 (INR 4,000/-) per day per person for the entire trip.

Income Tax Return

ITR acknowledgement for the last three assessment years or Form 16A with a barcode.

Cover Letter

  • Include a letter with your name, travel details, expenses, and the purpose of your visit.
  • For Group Travel, submit a covering letter from the tour operator with passenger details.

Travel Insurance

Obtain travel insurance with a minimum coverage of 30,000 Euros for a minimum of 10 days from your travel date.

Proof of Accommodation

Provide confirmed hotel reservations covering your travel dates, including reservations for other Schengen countries if applicable.

Residence Proof

Provide address proof if your passport was issued in a different jurisdiction, such as a letter from your bank/employer, rent agreement, or property papers.

Flight Reservation

 Include both onward and return tickets.

Proof of Internal Travel

Show proof of transportation within the Schengen region, such as train bookings or car rentals.

Supporting Documents

If Employed

  • Last three months' pay slips
  • Include a No Objection Certificate (NOC) with leave dates from your employer on company letterhead.

If Self-Employed

  • GST certificate and company registration proof
  • Company bank statement and income tax return

If Student

Original letter from the school, dated within 30 days before date of submission must report: Full name of the applicant, full name and address of school, telephone number of the school, signature of the Head of Department

If Sponsored

Include an invitation letter from Italy and the sponsor's passport or identity card. For foreign resident sponsors, include their passport, identity card, and residence permit.

How to Apply for an Italy Business Visa?

Applying for a Business Visa to Italy via Teleport

Step 1: Initiate Your Application:

Go to Teleport's section for Italy visa applications and click on "Apply for Visa."

Step 2: Enter Your Details and Process Payment:

Fill in your passport information, choose between paying in full or in instalments, and follow Teleport's instructions to submit your personal details.

Step 3: Document Preparation:

You will be assigned a Teleport relationship manager who will assist you in gathering all required documents for your business visa application.

Step 4: Arrange Your Appointment:

Your manager will help you book a time to visit your chosen visa application centre based on slot availability.

Step 5: Visit the Visa Application Centre:

Attend your Italy visa appointment at the selected centre to provide your biometrics and submit your documents.

✅ Teleport ensures your application and documents are correctly prepared before submission.

✅ Receive updates on your application status via WhatsApp and email.

Teleport will promptly notify you about the embassy's decision. All updates will be available through the platform, and upon visa approval, your visa can be accessed and downloaded from your Teleport Dashboard.

Applying at VFS Global Application Centre in India for a Business Visa

Step 1: Determine Visa Type

Identify the business visa category that suits your needs and ensure you fulfil the application requirements.

Understand the required documents, processing time, and associated fees for your application. If your documents are not in English, arrange for their translation.

For applicants from the West and South, find specific information relevant to your region.

Step 2: Document Collection

Gather all necessary documents for your visa category, including biometric photos as per the guidelines.

Step 3: Application Initiation

Applicants in Western or Southern India should apply 15-18 working days before their travel date. The Consulate General of Italy in Mumbai has specified application periods; check for detailed information.

Documents should be in Italian if required, with translations provided by certified translators.

Eastern India residents should see if they are eligible to apply at the Kolkata Application Centre.

Note

Applying within 15 days of your departure requires a declaration. The Kolkata Consulate General cannot process passports with written remarks. Only machine-readable passports are accepted.

After determining your visa type and gathering documents, choose your visa category and fill out the Italy business visa application form.

Step 4: Book Your Appointment

After applying, schedule an appointment at the VFS Visa Application Centre for biometrics. Each family or group member must book their own Italy business visa appointment.

JurisdictionStates/Territories Covered

Delhi

New Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh

Mumbai

Andhra Pradesh, Chhattisgarh, Madhya Pradesh, Goa, Gujarat, Karnataka, Kerala, Maharashtra, Tamil Nadu, Daman and Diu, Dadra, Nagar Haveli, Lakshadweep, Pondicherry, Telangana

Kolkata

Assam, Arunachal Pradesh, Bihar, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Orissa, Tripura, Sikkim, West Bengal, the Andaman & Nicobar Islands.

The issuance of your visa is based on your current residence, not your passport's place of issue.

Italy Visa Application Centres in India

LocationOperating Hours (Mon to Fri)

Ahmedabad

09:00 - 17:00

Bangalore

09:00 - 14:00

Chandigarh

09:00 - 16:00

Chennai

08:00 - 15:00

Cochin

09:00 - 13:00

Hyderabad

08:00 - 15:00

Jalandhar

09:00 - 16:00

Jaipur

09:00 - 15:00

Kolkata

09:00 - 17:00

Mumbai - south

08:00 - 15:00

New Delhi

09:00 - 16:00

Pune

08:00 - 14:00

Step 5: Fee Payment

Pay the visa fee upon submitting your application, with the option to pay at the Visa Application Centre during your appointment.

Step 6: VFS Centre Visit

Present in person at the Visa Application Centre with your completed form and documents.

For Northern India Residents:

Special instructions for those needing to report back to the Italian Embassy and those submitting additional documents.

Important

Arrive 30 minutes before your appointment. Generally, visit alone unless you're accompanying a minor or need assistance.

Personal submission of your Italy business visa application form and documents is required unless stated otherwise.

Step 7: Application Tracking

Use VFS's online tool to check your application status with your reference number and date of birth.

Step 8: Visa Collection

Choose between personal collection or courier service for your documents after your application decision.

Picking Up in Person:

  • Please present the receipt from the Visa Application Center along with a valid government-issued identification card.
  • Confirm with the Center regarding your options for document pickup at your scheduled time.

Using a Courier Service: At certain Centers, document return is exclusively handled through courier services.

Collection by a Third Party:

Ordinarily, you are required to personally collect your documents. Nonetheless, exceptions are made in specific cases:

  • Immediate family members (for example, a parent, child, or sibling) who submitted a business visa application concurrently with you.
  • A single individual from a group application permitted to retrieve documents for the whole group.
  • An individual collecting documents for government officials, provided they have a letter of authorization on official government stationary.
  • A company representative, who must present a formal letter of authorization on the company’s letterhead and an official identification card.

Italy Business Visa Processing Time

The time it takes to process a business visa for Italy for Indian nationals can differ, but it generally ranges from 15 to 21 business days starting from when the embassy receives your application.

Italy Business Visa Fees for Indians

Visa TypeFee TypeAmount

Schengen Visa (Type - C)

VFS Appointment Fees

Euro 06 (INR 550/-)

Schengen Visa (Type - C)

Embassy Fees (up to 6 years old)

No Fees

Schengen Visa (Type - C)

Embassy Fees (6 to 12 years)

Euro 40 (INR 3,600/-)

Schengen Visa (Type - C)

Embassy Fees (12+ years)

Euro 80 (INR 7,200/-)

How to Extend the Validity of an Italy Business Visa?

If you hold a short-term business visa, like a uniform Schengen visa, your stay in Italy or any Schengen area country should not exceed the duration specified on your visa. Exceptions are possible, for example, if you can prove that leaving is not feasible or if there are compelling reasons, such as needing to prolong a business trip for further discussions or to meet with suppliers. In these cases, the decision to extend a visa lies with the Local Questura authorities.

Meanwhile, a national visa (for longer stays) permits entry into Italy but to legally reside there, you must apply for a "permesso di soggiorno" or residence permit upon arrival. This is the only document that allows you to stay in Italy for an extended period.

For more information on applying for a visa extension and to check if you're eligible, please visit the Polizia di Stato's official website.

What to do if My Italy Business Visa Application is Rejected?

If your Italy business visa application is rejected even after submitting all necessary documents, you will be informed about the reasons for this rejection. This explanation can be found in the Visa Code.

For business Schengen or National Visas not applied for on family grounds and subsequently refused, applicants have the right to seek a review from the Regional Administrative Tribunal (T.A.R.) of Lazio within 60 days from the date the refusal notice was received.

When visas are refused with the specific reason being for business purposes or to accompany family members, applicants have the option to lodge a complaint through a lawyer to the regular authorised court (Tribunale Ordinario), with no strict deadline for doing so.

Conclusion

Obtaining an Italy business visa encompasses a sequence of targeted actions, ranging from compiling the right documentation to grasping the financial obligations involved. 

For Indian entrepreneurs and business professionals aspiring to explore opportunities or connect with Italian counterparts, this manual serves as a definitive guide. Highlighting the necessity of thorough preparation, from the precision in filling out application forms to satisfying the financial conditions of the journey, it lays down a comprehensive roadmap.

Through a well-informed strategy and diligent preparation, applicants are empowered to smoothly steer through the visa application process, paving the way for successful business engagements in Italy with assurance.

If you have any inquiries or require support, please don't hesitate to get in touch. Our dedicated team stands by to offer assistance and guidance. 

You can reach us by phone at 073148 52914 or via WhatsApp.

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