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What You Need to Know Before Your Italy Visa Appointment: Essential Guide

Last Update: 16-04-2024

Do Indian Nationals Need to Make an Appointment for an Italy Visa?

Yes, Indian applicants must arrange an appointment to present their visa applications at the VFS Global Visa Application Centre (VAC). The Italian consulate collaborates with VFS Global to manage visa submissions. Therefore, securing an appointment is crucial after filling out the online visa application form on Italy’s official portal.

Table of Contents

  1. Introduction
  2. When to Schedule Your Italy Visa Appointment?
  3. How to Book Italy Visa Appointment?
  4. How to Fast Track Italy Visa Appointments for Indians?
  5. Tracking Your Italy Visa Appointment Progress
  6. Adjusting or Cancelling Your Italy Visa Appointment
  7. Tips for a Smooth Italy Visa Appointment for Indians
  8. Conclusion
  9. FAQs


Considering a trip to Italy and in need of a visa? This guide simplifies the Italy tourist visa appointment procedure for Indian citizens. Scheduling your appointment via VFS Global is a vital part of your visa application journey to Italy.

Should you encounter any difficulties in locating the necessary details, we're here to support you. Our team is ready to provide assistance.

For help or questions, reach out to us at 073148 52914 or via WhatsApp.

We wish you a fantastic voyage and unforgettable experiences on your visit to Italy! ✈️

When to Schedule Your Italy Visa Appointment?

You are advised to book your Italy visa appointment with VFS Global, initiating your visa application process at least 45 days prior to your intended travel date. Appointment bookings are available up to 6 months ahead. Teleport facilitates a smooth process for arranging your Italy Schengen visa appointment.

How to Book Italy Visa Appointment?

Schedule Your Italy Visa Appointment from India through Teleport

For an efficient Italy visa application, let Teleport handle the booking of your appointment. Follow these steps:

Step 1: Start Your Application

Go to the Teleport Italy Application portal and select ‘Start Application’ to begin the process for your visa.

Step 2: Enter Your Information and Complete Payment

Fill in details regarding your passport and your planned entry and exit from Italy. Complete the payment by choosing a full or partial payment option.

Step 3: Appointment Schedule

After submitting your details and payment, Teleport will assign a relationship manager to you. This manager will help schedule your appointment at the VFS centre and guide you in preparing your documents.

Step 4: Visit the VFS Visa Application Center

Go to the VFS Visa Application Center for your appointment, bringing all required documents and the confirmation of your appointment.


Teleport’s Expert Tip

Step 5: Biometric Information Submission

During your appointment, you will provide biometric data, such as fingerprints and photographs. If you have previously received a biometric Schengen visa from the Italian consulate within the last 59 months, you may be exempt from this step.

The consulate evaluates the documents forwarded by VFS. Upon reaching a decision, VFS will send your documents back to you.

Choose whether to have your passport mailed back or to collect it from the VFS visa centre.


Ensure you bring the original receipt from the Visa Application Centre and a copy of a valid government-issued photo ID for every applicant and the person collecting the documents, to facilitate a smooth collection process.

Applying for an Italy Visa Appointment in India Through VFS Global

Step 1: Start Your Application

Initiate your visa application by downloading the Visa Application Form from the provided link. Fill out the form completely, print it, and take it with you for submission at the Visa Application Centre.

Step 2: Book Your Appointment with VFS Global

Make an appointment for submitting your visa application and for the collection of your biometric data, which will include fingerprint scans and a photograph. You will receive a confirmation email with the details of your appointment once you have booked it.

JurisdictionStates/Territories Covered


New Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh


Andhra Pradesh, Chhattisgarh, Madhya Pradesh, Goa, Gujarat, Karnataka, Kerala, Maharashtra, Tamil Nadu, Daman and Diu, Dadra, Nagar Haveli, Lakshadweep, Pondicherry, Telangana


Assam, Arunachal Pradesh, Bihar, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Orissa, Tripura, Sikkim, West Bengal, the Andaman & Nicobar Islands.

Remember, your passport's place of issue or permanent residence doesn't matter. What's important is where you've been living for the past six months. Visa applications can only be processed from people living permanently in India. If you're visiting India and plan to go to Italy, even if it's on your way back home, you need to apply for your Schengen visa from the consulate in your home country.

Step 3: Visit the Visa Application Centre

You are required to pay the visa application fee after finalising your application. If you've already downloaded and printed your application form, payment can be made during your visit to the Visa Application Centre on the day of your appointment. Payments can be made in cash or by card (Visa, Rupay, and Mastercard are accepted).

Visa Application Centres for Italy

LocationOperating Hours (Mon to Fri)


09:00 - 17:00


09:00 - 14:00


09:00 - 16:00


08:00 - 15:00


09:00 - 13:00


08:00 - 15:00


09:00 - 16:00


09:00 - 15:00


09:00 - 17:00

Mumbai - south

08:00 - 15:00

New Delhi

09:00 - 16:00


08:00 - 14:00

Step 4: Track Your Application

After submission at a VFS visa application centre, the progress of your application can be monitored using the VFS online Italy visa application tracking system. Simply use the reference number given to you along with your date of birth to check the status.

Step 5: Collect Your Visa

When your visa application has been processed, you can pick up your documents and passport from the Visa Application Centre. If you choose courier delivery at the time of submission, your documents will be dispatched to you through the courier service you selected.

How to Fast Track Italy Visa Appointments for Indians?

To streamline your Italy visa appointment India process, here are practical steps to consider for a smoother journey:

  1. Begin Early: Start your visa application process as soon as possible, preferably three months prior to your travel date. Early application improves your odds of securing a preferred appointment slot for your Italy business visa or tourist visa trip.
  2. VFS Global's Visa At Your Doorstep (VAYD) Service: Accelerate your Italy visa application through VFS Global's innovative service, Visa At Your Doorstep. Just fill out the visa application form, and their team will contact you within one working day. Benefit from the luxury of completing your visa application process at a location that suits you best, be it your home or workplace. This service simplifies the procedure, offering you a quicker and more convenient experience.
  3. Remain Flexible: Maintain a flexible approach towards scheduling your appointments. Availability can fluctuate due to cancellations, so it’s beneficial to frequently check the appointment system for new Italy visa appointment slots.
  4. Document Preparation: Ensure all necessary documents are prepared and organised in advance. Proper preparation can prevent delays once an appointment has been booked.
  5. Cancellation Slots: Contact the embassy or visa application centre directly to inquire about any last-minute cancellation slots, which could lead to an earlier appointment opportunity.

Tracking Your Italy Visa Appointment Progress

After applying for your Italy visa through the VFS Global Visa Application Centre, tracking the status of your Italy visa appointment is straightforward:

  1. Online Status Check: Visit the VFS Global website and select the ‘Track Your Application’ feature. Input your application reference number and date of birth to view your current status at any time.
  2. Updates via Email and SMS: Choose to receive progress updates through email or SMS. This service keeps you informed about your application from submission to decision.
  3. Customer Support: For detailed inquiries, reach out to VFS Global's customer support with your application reference number. They can offer comprehensive updates on your visa application status.

Adjusting or Cancelling Your Italy Visa Appointment

Modifying or cancelling your Italy Schengen visa appointment is easy, in accordance with VFS Global’s procedures:

  1. Online Modifications: Log into your VFS Global account to view and alter your appointment details, with options for both rescheduling and cancellation.
  2. Assistance from Customer Service: If you find the online process cumbersome, VFS Global’s customer support is available to assist with appointment changes. Remember to have your application reference number for this service.

Important Note

It’s crucial to know that missing your appointment could lead to the inability to reschedule or to refund the application fee. Changes to your appointment need to be made at least five business days before your scheduled date. You are permitted to reschedule up to three times; surpassing this limit necessitates paying the Italy visa appointment fees again.

Tips for a Smooth Italy Visa Appointment for Indians

Here are essential tips for a seamless Italy visa appointment:

Arrival Instructions:

  • Aim to arrive at the Visa Application Centre 30 minutes in advance.
  • Personal attendance is mandatory; representatives are not permitted.
  • Access is restricted to applicants, caregivers, and adults accompanying minors under 18.

Required Documents:

  • Bring your visa application printout.
  • Ensure your passport has at least 2 blank pages.
  • Include both original and copies of all required documentation.

Teleport’s Expert Tip

Payment of Fees: If not paid online, Italy visa appointment fees can be settled at the centre.

Biometric Data Collection: Your visit will include the collection of fingerprints and a photograph through a digital scanner. Make sure your fingertips are clear of any temporary decorations, cuts, or other impediments. Specific exemptions may apply.

Biometrics Exceptions:

  • Children under 6 (a photo is still needed).
  • Previous biometric data recorded within the last 59 months for an Italy visa by an Italian consulate.
  • Individuals with medical conditions that hinder fingerprinting, supported by medical documentation.
  • Certain high-ranking officials on official duties may also qualify for exemption.

Photo Specifications: Your photograph should clearly display your face, avoiding any sunglasses or headgear unless worn for religious or health reasons. Wearing brightly coloured clothing is advised.

For Minors: Applicants under 18 must be accompanied by an adult to the visa application centre (not a VFS Global employee).

Avoid Electronic Devices: Avoid bringing electronic devices like laptops or USB drives to prevent locker fees.


In conclusion, securing a visa appointment for Italy is a crucial step for Indian travellers. Teleport streamlines this process by managing the appointment bookings, thereby simplifying the procedure for applicants.

Alternatively, if you're processing your application through VFS Global, it's important to adhere to a clear guide for scheduling your Italy visa appointment smoothly. Ensure you fulfil all the necessary document requirements, arrive on time, and be ready for biometric data collection.

Whether you choose Teleport's services or go through the process directly, being thoroughly prepared and understanding the visa application requirements for Italy is key to a successful submission from India.

For any questions or additional support, feel free to contact us. Our team is ready to assist and provide the necessary guidance.

Contact us at 073148 52914 or through WhatsApp for assistance.