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German Visa Appointment: How to Book and Available Slots in India

Last Update: 06-12-2024

Man smiling in sunglasses and a jacket, with snowy mountains in the background.

Aditya Jain

German flag waving above historic Reichstag building.

Securing a Germany visa appointment is an essential step in your visa application process. With appointment slots filling up quickly, it's important to stay informed about available dates in cities across India. This guide will help you understand how to book your appointment easily and efficiently. Whether you're applying for a tourist, business, or any other visa, knowing the right steps can save time and effort. Explore key tips and make the process hassle-free.

Table of Contents

  1. How to Book a Germany Visa Appointment in India?
  2. Germany Visa Waiting Time in India
  3. Which Visa Centre to Choose for Your Germany Visa Appointment
  4. Documents Required for Germany Visa Appointment
  5. What Happens at the German Visa Appointment?
  6. Tips for a Fast Germany Visa Appointment for Indians
  7. FAQs

How to Book a Germany Visa Appointment in India?

Book German Visa Appointment through Teleport

If you apply for a Germany visa through Teleport, the process becomes simpler as Teleport handles the appointment booking for you. Here’s how it works:

  1. Visit Teleport’s Germany visa portal and click 'Start Application.'
  2. Enter your passport and travel details, then pay the fees (partial or full).
  3. Teleport assigns you a visa expert to book your Germany visa appointment.
  4. Visit the Visa Centre with required documents and your appointment slip.
  5. Submit fingerprints and a photo.
  6. Wait for the approval by the embassy and that is it, all done!

Germany Visa Waiting Time in India

The Germany visa waiting time can vary depending on the type of visa and the time of year. On average, it takes around 15 calendar days from the date of your appointment to process a standard visa application. However, this can be extended to 30 days during peak seasons.


For certain visa types, like business or student visas, the processing time might be slightly longer. To ensure a smooth visa process, it's recommended to apply for your Germany visa at least 45 days before your planned travel date.

Beat the rush! Book your Germany visa appointment now with Teleport’s expert assistance.
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Book German Visa Appointment through VFS

To apply directly through VFS Global Visa Application Centre in India, follow these steps:

  1. Start Your Application: Choose the correct visa type for your Germany trip, check eligibility, gather required documents, and understand processing times and fees.
  2. Gather Documents & Fill Application: Collect necessary documents, ensure your photos meet biometric requirements, and complete the online VIDEX form. Print and sign it.
  3. Book Your Appointment: Schedule your VFS Germany visa appointment for document submission and biometric data collection. You’ll receive a confirmation email with your appointment letter. For example, if you’re in Delhi, you can also apply at the VFS centre in Chandigarh as both cities fall under the same jurisdiction.
  4. Visit the Visa Application Centre: After completing your application, visit the Visa Application Centre to pay your visa fee. Bring a printed copy of your application form and appointment slip.
  5. Pay Your Visa Fees: For Schengen visa processing at the German Consulate Mumbai, you can book appointments and submit your application at any VFS centre across India, regardless of your location.
  6. Track Your Application: Use the VFS online tracking tool to check your application status. Simply enter the reference number from your payment receipt and your date of birth.
  7. Collect Your Visa: Once your visa is processed, you can pick up your documents from the VFS centre or opt for courier delivery (additional fee applies).

Note: Third-party collection is not allowed, except for immediate family members, one representative for a group, government officials (with authorization), or company representatives (with an authorization letter and ID).

Important

If you miss your appointment, you can't reschedule or get a refund for the application fee. You can only change the appointment date up to 5 working days before the scheduled date.

Which Visa Centre to Choose for Your Germany Visa Appointment

LocationStates/Territories Served

Delhi

Haryana, Himachal Pradesh, Jammu and Kashmir, Punjab, Rajasthan, Sikkim, Uttar Pradesh, Uttarakhand, Chandigarh, NCT of Delhi, Andaman and Nicobar Islands, Lakshadweep, including Minicoy and Amini.

Mumbai

Maharashtra, Gujarat, Goa, Madhya Pradesh, Chhattisgarh, Daman and Diu.

Bangalore

Karnataka and Kerala.

Chennai

Andhra Pradesh, Tamil Nadu, Telangana, and Pondicherry.

Kolkata

West Bengal, Bihar, Jharkhand, Orissa, Assam, Arunachal Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, and Tripura.

Documents Required for Germany Visa Appointment

Following are the requirements to book a German visa appointment in India:

  1. Schengen Visa Application Form: Complete online, print it, and ensure it’s fully filled out and signed.
  2. Original Passport: Issued within the last 10 years, with 3 months’ validity beyond your return date, at least two empty pages, and no observations on the front page.
  3. Passport Copy: Copy of the biometric and address page of your passport.
  4. Photograph: Not older than 6 months, 35x45mm dimensions, 70-80% face coverage, with a white background.
  5. Cover Letter: Explaining your travel purpose, duration of stay, and personal details.
  6. Travel Itinerary: Your travel details, either from a travel agency or a detailed self-made itinerary.
  7. Proof of Accommodation: Hotel reservations, rental agreements, or sponsorship from a family member or friend.
  8. Flight Reservation: Proof of flight booking for your trip.
  9. Travel Medical Insurance: Coverage of at least EUR 30,000 for medical expenses.
  10. 3 Months Bank Statement Copy: Signed and stamped by the bank, with a recommended budget of 65 Euros per person per day, and dated no more than 15 days before your appointment.
  11. Income Tax Return: Personal Income Tax Returns for the previous 2 financial years.

What Happens at the German Visa Appointment?

At your German visa appointment, the following things will be held:

  1. Document Verification: Your appointment confirmation, passport, visa application form, and all supporting documents will be checked for completeness and accuracy.
  2. Visa Fee Payment (if not already paid): If you haven't paid the visa fee online, you can make the payment at the center.
  3. Biometric Data Collection: Your fingerprints and photograph will be taken using a digital scanner, unless you are exempt.
  4. Interview (if applicable): In some cases, you may be asked questions regarding your travel plans and purpose of the visa.
  5. Submission of Documents: Once your documents and biometric data are collected, they will be submitted to the relevant authorities for processing.
  6. Additional Services (if purchased): If you’ve opted for extra services, you’ll provide the relevant receipts.

After your appointment, you will be informed about the processing time, and your visa will be sent to you once approved.

Tips for a Fast Germany Visa Appointment for Indians

  1. Arrival Time: Plan to arrive 30 minutes prior to your scheduled appointment; attendance is compulsory, and no proxy attendance is allowed.
  2. Appointment Confirmation: Bring a printout of the email confirming your appointment details.
  3. Passport Requirements: Ensure your valid passport or travel documents have at least 2 blank pages on both sides.
  4. Visa Application Form: Carry a printout of your completed visa application form; minor manual changes are allowed at the center.
  5. Supporting Documents: Don't forget to bring all the supporting documents required for your visa application.
  6. Extra Services Receipt: If you've purchased additional services online, bring a printout of your receipt.
  7. Visa Fee Payment: Pay the visa fee online or at the visa center.
  8. Biometric Collection: Fingerprints and photograph will be collected; ensure fingertips are free from decorations, cuts, or markings.
  9. Biometric Exemptions: Exemptions apply for children under 6, recent fingerprint submissions, medical conditions, and official delegations.
  10. Photograph Guidelines: Ensure a clear, full-face photo with no sunglasses or head coverings (except for religious reasons), and wear bright-colored clothing.
  11. Accompanying Children: Children under 18 must be accompanied by an adult (not VFS Global staff).
  12. No Electronics: Avoid bringing electronic items like laptops, watches, or pen drives, as they may need to be submitted to authorities.

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Summing it up

In conclusion, booking your Germany visa appointment doesn't have to be a complicated process. By staying informed about available dates and following the right steps, you can ensure a smooth and timely application. Whether you're applying for a tourist, business, or other visa types, planning ahead and using the right resources will help you navigate the process with ease. Stay organized, choose your appointment date carefully, and take the next step towards your journey to Germany.

FAQs

How Do I Make An Appointment For a Germany Visa?

To make a Germany visa appointment:


1. Apply through Teleport: Teleport handles the appointment booking if you apply through their platform.


2. Directly through VFS Global: If applying directly, visit the official Germany-Visas website, fill the online application form, and book an appointment at the VFS Visa Application Centre.

Is It Possible To Apply For a Germany Visa Without Making An Appointment?

No, it's mandatory to book an appointment to submit your visa application. Whether through Teleport or directly with VFS Global, scheduling an appointment is a crucial step.

What Should I Do If My Germany Visa Application Is Denied?

Consider reapplying in case your visa application has been denied as it is more easier and convenient option, whereas if you want to appeal for a reconsideration follow the below steps:


1. For long-stay visas, appeal to the Commission for Appeals against Visa Refusal Decisions.


2. For short-stay visas refused from January 1, 2023, appeal to the Deputy Director of Visas.


If no decision is received within two months, consider it an implicit refusal and appeal accordingly.

Can I Apply For A Schengen Visa Online From India?

Yes, you can apply for a Schengen visa online from India. Use the official Germany-Visas website to fill out the application form and follow the necessary steps, including appointment booking, for a seamless application process.

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