group-2line-73

Blog

Apply visa

Ultimate Guide to Track Canada Visa Application Status

Last Update: 29-06-2024

Track Canada Visa

Table of Contents


  1. Introduction
  2. How to Check your Canada Visa Status?
  3. What Information Do I Need to Track Canada Visa?
  4. How to Track Canada Visa using VFS Global Tracking Portal?
  5. How to Confirm if Your Visa Application Was Received by the Embassy of Canada?
  6. How to Use Your Tracking Number to Check Your Canada Visa?
  7. Conclusion
  8. FAQs

Introduction

Tracking a Canada visa can be overwhelming but with the right information, it’s easy. Whether you applied online, on paper or at a VFS Centres in India, knowing Canada visa application tracking is key. This article has got you covered.


I’ll show you how to track Canada visa using your tracking number and all the tracking services offered by IRCC and VFS Global. Read on to find out how to track and what to expect after you’ve submitted your application.

How to Check your Canada Visa Status?

Checking your application is an important part of the process so you can stay up to date. Here’s a quick guide to help you check the status of your visitor visa to Canada, including temporary resident visas, super visas, transit visas and business visas.

If You Applied Online Using the IRCC Secure Account:

  1. Log in: Log in to your IRCC tracking secure account.
  2. Go to Application Status: Once logged in, go to “Check status and messages” under the “View my submitted applications or profiles” section.

Additional Tracking with the Status Tracker:

  • Details of Timeline: For more details on your application’s progress, use the Status Tracker. This will show you a timeline of events and more information not available in your main account.
  • Create an Account: You’ll need to create a separate account to use this.
  • Required Information: Have your unique client identifier (UCI) and application number ready.

If You Applied Online Using the IRCC Portal:

  1. Log In: Log in to your account.
  2. View Status: See the status of your application in your dashboard.

  • This will also show you a timeline of events for your application, more information than what’s in your main account.

If You Applied with a Paper Application:

  1. Link Your Paper Application: To check your paper application, you’ll need to link it to an IRCC secure account.
  2. Get Your Documents Ready: Collect all emails related to your application and have any identification numbers from these emails ready to use.
  3. Real-Time Updates: Once linked, your account will show you real-time updates on your visa status, messages from IRCC and any requests for additional documents or information needed to process your application.

By doing this you can track your visa application and respond to any requests from the Canadian visa office quickly. 

If Applied through Teleport - Check Your Canada Visa Status with Teleport

If you applied for a Canada visa through Teleport, you can check your status using Teleport Dashboard. Follow these steps to check your Canada visa:


  1. Log in to Teleport: Log in with your Teleport credentials. This is where you can manage all your visa related activities.
  2. Dashboard Overview: Once logged in, go to your dashboard. Here you will see a list of all your active and previous visa applications. Select your recent Canada visa application to see the current status which might be ‘Under Review’, ‘Documents Reviewed’ or ‘Approved’.
  3. Stay Updated with Notifications: Make sure you are subscribed to Teleport’s notifications (via email or SMS) to get updates on any changes or additional requirements on your Canada visa application tracking.
  4. Customer Support: If you have any questions or issues, Teleport has dedicated customer support. You can reach out via WhatsApp, email or phone for personalised assistance

What Information Do I Need to Track Canada Visa?

To check your Canada visa status you will need some specific information to access your file. Here’s what you’ll need:

  1. Application Number or Case Number: This is the unique number given to you after you applied. It’s required to access your application status.
  2. Client ID Number/Unique Client Identifier (UCI): This is an 8 or 10 digit number that appears on all correspondence from Immigration, Refugees and Citizenship Canada (IRCC). If you have applied to IRCC before or have a permit or visa you will have a UCI.
  3. Date of Birth: You will need to enter your DOB in the format required by the IRCC tracking system (usually YYYY-MM-DD).
  4. Passport Number: Depending on the system you are using to check your status you may need your passport number if you applied online.

You must have your application number, passport number, as well as other personal information for verification.

How to Track Canada Visa using VFS Global Tracking Portal?

Once you’ve submitted your application or passport at a Canada Visa Application Centre and received an acknowledgement receipt with a tracking number, you can use the ‘Track your application’ service on VFS Global website. This service will tell you where your application or passport is but will not give you information on the stages of processing.

Important Note

If you applied online directly on IRCC’s website, please check IRCC’s status update page for your visa status.

Track Application for Canada Visa using the VFS Website

After submitting your application or passport at the Visa Application Centre, you can track application for Canada visa through the following way:


Step 1: Visit Tracking Portal: Go to the tracking visa application Canada on VFS Global Visa Application Centre’s website.


Step 2: Enter Your Details: Enter your Tracking ID and DOB details. Make sure to enter the DOB  in YYYY-MM-DD format.

Track Canada visa using VFS global tracking portal

Step 3: Submit: Click submit to view the status of your application or passport.


Step 4: View Status: The page will show you the current location and status of your application. This may not be the exact stage of processing but will tell you where your documents are.


By following these steps, you can stay updated on the journey of your visa application from submission to decision.

Track Canada Visa Status by Visiting the Visa Application Centre in India

CityOperating DaysOperating Hours

Ahmedabad

Monday to Friday

09:00 - 17:00

Bengaluru

Monday to Friday

09:00 - 17:00

Chandigarh

Monday to Friday

09:00 - 17:00

Chennai

Monday to Friday

09:00 - 17:00

Hyderabad

Monday to Friday

09:00 - 17:00

Jalandhar

Monday to Friday

09:00 - 17:00

Kolkata

Monday to Friday

09:00 - 17:00

Mumbai

Monday to Friday

09:00 - 17:00

New Delhi

Monday to Friday

09:00 - 17:00

Pune

Monday to Friday

08:00 - 16:00

teleport-white-icon

Teleport’s Expert Tip

For live updates, you can opt for VFS Global’s SMS service for an additional fee which will keep you informed about your visa status.

Decision and Passport Collection

Once the Canadian Visa Office has processed your application, they will attach a visa sticker to your passport if approved or provide a letter explaining the reasons for rejection. Your passport will then be returned to the VFS Canada Visa Application Centre and we will inform you about the outcome of your application through your chosen communication method.


You will receive a notification through the Application Tracking System when your passport is ready. Pick up your passport from the Canada Visa Application Centre.


If You Apply Online:

  • Confirmation Page and Email: After you submit online, you’ll see a confirmation page and may be emailed to check your account for a confirmation message and number or to confirm your application has been submitted.
  • Record Keeping: Save all confirmation info. It can take a few hours to receive the confirmation email from the IRCC tracking system after you finish the submission.

Note

If you apply online, do not confirm the application until you receive the confirmation email from IRCC.

teleport-white-icon

Teleport’s Expert Tips

Check your email and accounts regularly for application updates. If you haven’t received receipt confirmation within a reasonable time, follow up with the immigration authority or VAC. Regularly check your email and accounts for updates. Follow up if you don’t receive receipt confirmation within a reasonable time frame.

How to Confirm if Your Visa Application Was Received by the Embassy of Canada?

To be informed about the Canada visa status of your application request, you need to know if it has been received and processed by the embassy/government of Canada. Here’s a more detailed look at how to check if your application has been received and what to expect next:


When Received and Processed:

  • Receipt Confirmation: Once the embassy/government of Canada processes your request, they’ll send you a confirmation of receipt. This will be a letter or email with an application number.
  • Processing Time: There’s usually a gap between the request being received and it being opened and checked by embassy/government of Canada staff.

Application Return Reasons:

  • Incomplete Application: If your application isn’t fully filled out, it will be sent back to you.
  • Missing Fees: If your application doesn’t have the required processing fee, it will be returned.
  • Program Full: Applications received after a program has been paused, closed or reached capacity will be returned.

Tracking Your Canada Visa Application

If You Mail Your Application to the Embassy:

  • Use a Courier: Choose a courier that offers a signature upon delivery. This confirms delivery and allows you to track your package to the embassy.
  • Link to an Online Account: For some paper requests, you can see the details of your visa status updates and messages by linking your application to an account.

How to Use Your Tracking Number to Check Your Canada Visa?

When you submit your application at the Canada Visa Application Centre, you will get a tracking number to track Canada visa. Here’s how to use this tracking number:


Steps to Track Your Canada Visa Using a Tracking Number: 

Step 1: Find Your Tracking Number: After you finish your application, you will get an acknowledgement receipt with a tracking number. Make sure to keep this number safe as it is important to check your application.


Step 2: Go to the Visa Tracking Page: Visit the tracking section on the VFS Visa Application Centre’s website where you submitted your request.


Step 3: Enter the Tracking Information:

  • Tracking ID Number: Enter the tracking number given to you on your receipt.
  • Date of Birth: Enter your DOB in the format YYYY-MM-DD as required by the tracking system.

Step 4: Submit: Click on the ‘Submit’ button to proceed to check your Canada visa application status in India.


Step 5: View Your Status: Your Canada visa status will be displayed on the screen. This will show you the current location of your application or passport but may not show the exact stage of the visa processing.

Conclusion

Now that I’ve covered tracking a Canada visa application, remember that knowing your visa status not only helps with travel planning but also with troubleshooting. Use the IRCC tracking system, VFS Global’s tracking portal and all the other methods we’ve mentioned to stay informed about your visa status at all times.

FAQ

logo

Read more about visas