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What You Need to Know About Finland Visa Appointment

Last Update: 30-05-2024

Kvarner Archipelago, Finland
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Do Indians Need a Finland Visa Appointment?

Yes, Indian applicants must schedule an appointment to submit their visa applications at the VFS Global Visa Application Centre (VAC). The Finnish consulate collaborates with VFS Global to manage visa submissions, necessitating an appointment after filling out the online visa application form on Finland’s official portal.

Table of Contents


  1. Introduction
  2. When Should I Schedule My Finland Visa Appointment?
  3. How to Book a Finland Schengen Visa Appointment for Indians?
  4. How Can I Track the Status of My Finland Visa Appointment?
  5. How Can I Change or Cancel My Finland Visa Appointment?
  6. Essential Tips for a Smooth Finland Visa Appointment for Indians
  7. Conclusion
  8. FAQs

Introduction

Preparing for a Finnish adventure and need a visa? This guide simplifies the Finland tourist visa appointment process for Indian nationals. Booking your appointment through VFS Global is a key step in your visa application journey to Finland.


If you encounter any difficulties finding the necessary information, we're here to support you. Our team is available to assist you.


For questions or support, reach out to us at +91 73148 52914 or via WhatsApp.


We wish you a wonderful journey and the best experiences on your trip to Finland! ✈️


When Should I Schedule My Finland Visa Appointment?

It's advisable to book your appointment via VFS Global, starting your visa application process at least 45 days prior to your intended travel date. Appointments can be secured up to 6 months in advance. Teleport provides an effortless service for arranging your Finland Schengen visa appointment.

How to Book a Finland Schengen Visa Appointment for Indians?

Apply for Your Finland Visa with Teleport (Includes Appointment Booking)

For a hassle-free Finland visa application process, Teleport will manage the booking of your appointment. Simply follow these steps:


Step 1: Start Your Application

Visit Teleport's Finland Application portal and click 'Start Application' to begin your visa process.


Step 2: Fill in Details and Make Payment

Provide your passport and journey details, opting for either a full or partial payment method.


Step 3: Appointment Scheduling

Once your details and payment are submitted, Teleport assigns you a relationship manager to schedule your VFS appointment and assist with document preparation.


Step 4: Attend the VFS Visa Application Centre

Bring all necessary documents and the appointment confirmation to the VFS Centre on your appointment day.


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Teleport Expert Tip

Arrive at least 30 minutes early to avoid any issues or additional fees for being late.

Step 5: Biometric Data Submission

Your photograph and fingerprints will be taken during your appointment. If you have received a biometric Schengen visa from the Finnish consulate in the last 59 months, you may not need to provide biometrics again.


The consulate reviews the documents sent by VFS. Once a decision is made, your documents are sent back to VFS.


You can then opt to have your passport mailed back or pick it up in person from the VFS centre.


Note

For passport collection, present the original receipt from the Visa Application Centre and a copy of a valid government-issued photo ID.

Booking a Finland Visa for Indians Appointment Through VFS Global

Step 1: Begin Your Application

Start by downloading the visa application form here. Complete it carefully, print it out, and bring it to the Visa Application Centre for submission.


Step 2: Secure Your Appointment at VFS Global

Book an appointment for your visa application and biometric data collection. You'll receive an email with the details of your appointment.


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Teleport’s Expert Tip

Aim to fill out your application in one session to prevent being logged out. Keep your passport handy for quick reference. If you face issues accessing your account, try logging in again the next day or contact VFS support for assistance.

Step 3: Visit the Visa Application Centre

The visa fee is payable at the centre during your appointment. Payments can be made in cash or by card.

Visa Application Centres for Finland

LocationOperating Hours (Mon - Fri)

Bangalore

09:00 - 15:00

Chennai

08:00 - 15:00

Hyderabad

08:00 - 15:00

Kolkata

09:00 - 14:00

Mumbai

09:00 - 16:00

New Delhi

09:00 - 16:00

Step 4: Track Your Application

If you submitted your application at a VFS visa application centre, track it online using VFS's Finland visa tracking tool. Enter your reference number and date of birth to view the status.


Step 5: Collect Your Visa

Pick up your passport and documents from the Visa Application Centre, or select courier delivery for your convenience.


How to Fast Track Finland Visa Appointments for Indians?

To fast-track a Finland visa appointment, consider the following strategies for a more efficient process:

  1. Early Planning: Begin your visa application process as soon as you have your travel plans. The earlier you apply, the better your chances are of securing an appointment that suits your schedule. We recommend you begin your Finland visa application 3 months in advance.
  2. VFS Visa at your doorstep(VAYD): Expedite your Finland visa application with VFS Global's Visa At Your Doorstep service. Simply complete the visa application form, and their team will reach out to you within one working day. Enjoy the convenience of processing your entire visa application from a location of your choice, whether it's your home or office. This service streamlines the process, making it faster and more convenient for you.
  3. Flexibility: Be flexible with your appointment dates and times. Sometimes, slots open up due to cancellations, so check the appointment system frequently.
  4. Documentation: Ensure all your documents are ready and in order. Having everything prepared can prevent delays in processing once your appointment comes.
  5. Enquire About Cancellation Slots: Contact the embassy or visa application centre directly to inquire if there are any cancellation slots available. Occasionally, last-minute slots may become available, offering an opportunity for an earlier appointment.
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Teleport Expert Tip

If navigating the appointment process seems daunting, consider using Teleport. With our expertise in interacting with consulates, Teleport holds valuable insights into obtaining earlier appointments, potentially simplifying your experience.

How Can I Track the Status of My Finland Visa Appointment?

Tracking the status of your Finland visa for Indians is straightforward. Once you've applied through the VFS Global Visa Application Centre, you can monitor the progress of your application in a few ways:


  1. Online Tracking: Visit the VFS Global website and navigate to the ‘Track Your Application’ section. You will need to enter your application reference number and date of birth. This service is available 24/7.
  2. Email and SMS Notifications: When applying, you can opt for notifications via email or SMS. This service keeps you updated on the status of your application from submission to the final decision.
  3. Customer Service: For detailed inquiries, you can contact the customer service of VFS Global. They provide information on the status of your visa application upon providing them with your application reference number.

How Can I Change or Cancel My Finland Visa Appointment?

Changing or cancelling your Finland schengen visa appointment can be done with ease, ensuring you adhere to the guidelines provided by VFS Global:


  1. Online Modification: Log in to your account on the VFS Global website. There, you can view your current appointment details and options to reschedule or cancel.
  2. Contacting Customer Service: If you encounter difficulties changing your appointment online, contact the VFS Global customer service centre. They can assist in rescheduling or cancelling your appointment. Be ready to provide your application reference number.

Note

If you happen to miss your scheduled appointment, please be aware that rescheduling is not permitted, and no refunds will be issued for the application fee. To make changes to your appointment date, it is only possible to do so up to 5 working days before the scheduled date. Also, keep in mind that appointment rescheduling is limited to twice.

Essential Tips for a Smooth Finland Visa Appointment for Indians

Arrival Time:

  • Try to be at the VAC at least 30 minutes ahead of your appointment time.
  • Personal attendance is mandatory; representatives are not permitted.
  • Access to the Visa Application Centre is granted only to applicants, their caregivers, and adults escorting minors below 18 years of age.

Required Documents:

  • Have a printed copy of your visa application ready.
  • Your passport or travel document should have a minimum of 2 blank pages.
  • Bring all required documents in their original format along with their photocopies.

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Teleport Expert Tip

Organise and prepare all your documents, including photocopies, before your appointment day to avoid photocopying charges at the VFS centre.

Fee Payment: Your visa fee will be collected at the centre if it hasn’t been paid online.


Biometric Data Collection: The appointment includes capturing biometric data such as fingerprints and a digital photograph. Ensure your fingertips are clean of any designs, wounds, or marks. Certain applicants might be exempt from this requirement.


Biometric Exemptions:

Exemptions from biometric data submission include:

  • Children under the age of 6 (though a photograph is still needed).
  • Applicants whose fingerprints were taken for a Finnish visa in the past 59 months.
  • Individuals for whom fingerprinting is physically impossible, with medical proof.
  • Dignitaries such as Heads of State or government officials on formal missions.

Photograph Specifications: Your digital photo should accurately represent your face, avoiding sunglasses or head coverings unless for religious or medical reasons. Choose attire in darker shades rather than light for contrast.


Minors: Applicants under 18 should be accompanied by a parent or guardian (VFS Global staff cannot substitute).


Electronic Devices: Minimise carrying electronic gadgets like laptops and flash drives, as locker facilities might incur additional charges.


Conclusion

Scheduling a Finland schengen visa appointment for Finland is a pivotal step for travellers. Teleport simplifies the appointment booking process, making it more accessible.


Whether opting for Teleport's assistance or proceeding independently via VFS Global, thorough preparation and adherence to the guidelines are key to a successful Finnish visa application from India.


For further assistance or inquiries, our team is here to help and provide guidance.


Reach out to us at +91 73148 52914 or via WhatsApp.


FAQ

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