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Unlocking Poland Visa for Indians: Types, Documents & Application Process

Last Update: 10-04-2024

⚡Quick Summary

Do Indians need a visa to visit Poland?

Yes, all Indian passport holders require a Schengen visa to visit Poland for tourism and business related activities.

Processing time

15 to 21 Working Days

Poland schengen visa fees for Indians

  1. Poland visa fees: Euro 80
  2. VFS Appointment fees: Euro 11

Poland visa validity

180 Days

Poland visa stay duration

90 Days

How to apply for a Poland visa?

  1. Apply through Teleport in minutes.
  2. Apply through the VFS Visa Application Centre.

Documents required for Poland visa

  1. Visa Application Form
  2. Passport 
  3. Photograph 
  4. Cover Letter
  5. Travel Itinerary
  6. Travel Medical Insurance - Euro 30,000
  7. Flight tickets and Hotel Bookings
  8. Bank Statement (last 3 months)
  9. See other documents.

Can Indians get a Poland visa on arrival?

No, Indian passport holders can not obtain a visa-on-arrival in Poland.

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Do Indians Need a Visa for Poland?

Yes, Indian citizens are required to obtain a visa to enter Poland. As Poland is part of the Schengen Zone, Indian nationals need to apply for a Schengen visa for short stays of up to 90 days within any 180-day period. This visa allows them to move freely within Poland and other Schengen countries for tourism, business trips, or family visits.

Table of Contents


  1. Introduction
  2. Is a Visa on Arrival Available for Indians in Poland?
  3. When to Apply for a Poland Schengen Visa at a Polish Diplomatic Mission?
  4. Types of Poland Visa for Indians
  5. How to Apply for a Poland Visa for Indians?
  6. Poland Visa Document Requirements for Indians
  7. What is the Processing Time for a Poland Visa?
  8. Poland Tourist Visa Fees for Indians
  9. What is the Validity of a Poland Visa?
  10. Can I Extend my Poland Tourist Visa as an Indian?
  11. How Long Can I Stay in Poland with my Short-term Schengen Visa?
  12. How to Check the Status of My Poland Visa Application?
  13. Do Indian Citizens Need Travel Insurance for a Poland Visa?
  14. Common Reasons for Poland Visa Denial in India
  15. What to do if My Poland Tourist Visa Gets Rejected?
  16. Do Indians Need a Transit Visa for Poland?
  17. What to do After Reaching Poland Airport?
  18. Additional Resources
  19. Conclusion
  20. FAQs

Introduction

Are you from India and planning a trip to Poland? It's essential to understand the visa process to ensure a smooth and enjoyable journey. This comprehensive guide provides all the necessary information Indian travellers need to successfully apply for a tourist visa to Poland.

From application steps and required documents for a Poland visa for Indians, to the various visa types and their fees, we've covered everything. If you have questions about the application process or the time it takes to get a visa, we're here to assist in preparing you for your Polish adventure.

Need more information or help? Our team is ready to support you. Feel free to contact us at 073148 52914 or send us a WhatsApp message.

Prepare for an effortless trip to Poland!

Is a Visa on Arrival Available for Indians in Poland?

No, Indian tourists cannot get a visa on arrival in Poland. It's mandatory to secure a Schengen visa beforehand to enter Poland.

When to Apply for a Poland Schengen Visa at a Polish Diplomatic Mission?

Single Schengen Country Visit: 

If Poland is your only destination or the primary point of entry into the Schengen area, apply at the Polish consulate.

Multiple Schengen Country Itinerary: 

  • For a journey that includes several Schengen countries but with the longest stay in Poland, the Polish consulate is where you should apply.
  •  If your trip spans multiple countries for equal durations, such as visits to Poland, Germany, and France, submit your application to the consulate of the country you'll enter first, which in this case would be Poland.

Purpose of Visit:

The main reason for your visit dictates the appropriate place to apply. If it's unclear or if your itinerary covers multiple countries, opt for the embassy or consulate of the country where you'll initially enter the Schengen zone.

For instance, if attending a conference in Poland is the main goal of your trip, even if you intend to visit other countries afterward, your application should be directed to the Polish consulate.

Types of Poland Visa for Indians

  1. Schengen Visa (C-Type): Opt for this visa if you plan to stay in Poland or other Schengen countries for a maximum of 90 days within a 180-day period. You are allowed to stay in the Schengen zone legally if your total stay in Schengen countries does not exceed 90 days within the last 180 days.
  2. National Visa (D-Type): Choose this visa if you intend to stay in Poland for more than 90 days. The validity of a national visa cannot exceed one year. Additionally, you need a national visa if you are seeking asylum, repatriation, or using Polish Card privileges.

How to Apply for a Poland Visa for Indians?

Apply for a Poland Tourist Visa with Teleport

To apply for a Poland tourist visa with Teleport, simply follow these easy steps :

Step 1: Initiate Your Application

Go to Teleport's Poland visa application page and select 'Apply for Visa' to start.

Step 2: Input Your Details and Make Payment

Upload images of the front and back of your passport. Choose to have Teleport automatically fill in your information or input it yourself. Complete the visa fee payment on Teleport, selecting either to pay everything at once or in parts.

Step 3: Prepare Necessary Documents

A Teleport relationship manager will assist you in gathering all required documents for your Poland visa application.

Step 4: Arrange Your Appointment

Your Teleport relationship manager will arrange an appointment for you at the nearest VFS visa application centre, according to your convenience.

Step 5: Attend VFS Center for Biometric Submission

Visit the VFS Visa Application Center at the scheduled time to submit your biometrics and all necessary documents. It's advised to be there at least 30 minutes early to ensure a smooth process.

After your application is sent to the consulate for evaluation, they will decide and return your documents to VFS.

You have the option to have your passport delivered to your home or to pick it up yourself from the VFS visa centre.

Apply for a Poland Visa at VFS Global Visa Application Centre in India

Applying at a VFS Global Application Centre in India involves several steps to obtain a Poland visa. Here’s a simplified guide:

Step 1: Choose the Right Visa Type

Start by selecting the visa type that suits your travel needs to Poland, ensuring you meet all Poland visa requirements for Indian citizens. Get familiar with the necessary documents, the time it might take to process your application, and the fees involved. If your documents aren’t in English, you might want to get them translated beforehand.

Step 2: Collect All Necessary Documents

Make sure to compile all documents needed for a Poland visa application. Continue reading for a complete list of required documents.

Step 3: Fill Out the Visa Application

Once you have determined your visa type and gathered your documents, choose the appropriate visa category and complete the application form.

Step 4: Schedule an Appointment

Submit your visa application and then book an appointment at the VFS Visa Application Centre to provide your biometrics, such as fingerprints and a photograph. You will receive a confirmation email and an appointment letter upon scheduling. If applying with family or as a group, each person needs to book their appointment separately.

Step 5: Make Your Payment

Following your application submission, pay the visa fee. If you have printed the form to bring to the Visa Application Centre, you can pay the fee at the time of your appointment.

Step 6: Submit Your Application in Person

Ensure you print out the visa application form after completing it online. Bring this form and all required documents to submit in person at a Visa Application Centre located in one of the following cities.

Visa Application Centres for Poland

LocationOperating Hours (Mon - Fri)

New Delhi

09:00 - 16:00

Mumbai

09:00 - 16:00

Bangalore

09:00 - 16:00

Kolkata

09:00 - 16:00

Chennai

09:00 - 16:00

Chandigarh

09:00 - 16:00

Ahmedabad

09:00 - 16:00

Hyderabad

09:00 - 16:00

Jaipur

09:00 - 16:00

Lucknow

09:00 - 16:00

You must go in person to submit your application unless advised otherwise.

Step 7: Track Your Visa Application

You can check the status of your application online using the VFS tracking tool. You’ll need your reference number and date of birth to do so.

Step 8: Pick Up Your Visa

Once processed, you can collect your passport with the visa from the Visa Application Centre.

To collect in person, bring your Visa Application Centre receipt and a valid ID. If you are unable to collect it yourself, someone else can do so on your behalf with a signed authorization letter, your receipt, and their ID.

For specific collection times and options, please reach out to the Visa Application Centre within their operating hours.

Poland Visa Document Requirements for Indians

Mandatory Documents

Visa Application Form

Signed by the applicant twice ensuring the signature matches that in your passport.

Original Passport

  • Valid for at least 3 months beyond  intended travel
  • Must have at least 2 blank pages.
  • Issued within the previous 10 years
  • Provide copies of the passport data pages and previous Polish/Schengen visas if applicable.

Photograph

  • 2 colour photographs
  • Dimensions: 35mm x 45mm
  • Not older than 6 months
  • White background

Bank Statement

  • Original bank statement for the last three months, stamped and signed by the bank.
  • Recommended bank balance is at least Polish Złoty (PLN) 300 per day per traveller.

Income Tax Returns

Include income tax return acknowledgments for the last two assessment years.

Cover Letter

Clearly state your travel purpose and duration, list attached documents, and provide any additional relevant information.

Travel Itinerary

Include a certificate from the travel agency confirming your organised trip or other documents outlining your travel plans.

Travel Insurance

Minimum coverage of 30,000 Euros, specifying coverage for accidents, illness, medical emergencies, and evacuation.

Proof of Accommodation

  • Provide an original document confirming available accommodation during your stay. 
  • If hosted, submit proof of their right to host guests.

Flight Reservation

If visiting multiple Schengen States, show proof of an intra-Schengen flight reservation or travel details, including dates and entry/exit points.

Residence Proof

  • Provide an ID confirming your residence in the jurisdiction of the Embassy/Consulate.

Supporting Documents

If Employed

  • Attach pay slips for the last three months,
  • Your employment contract, and
  • Your employer's statement approving your holidays.

If Self-Employed

Include your company's registration certificate with GST registration for Indian companies.

If Retired

  • Attach pension statements for the last three months and
  • Proof of regular income from property or business ownership.

If Unemployed

  • Include proof of regular income, like your spouse's financial means, along with marriage documents.

If Minor

  • Provide proof of financial means from parent(s)/legal guardian(s) along with required legal documents.

If Visiting Family/Friends

Include an invitation letter, evidence of their legal residence, and proof of your relationship.

Photograph Guidelines and Instructions for Poland Visa Application

For a Poland visa as an Indian citizen, it's necessary to follow these photograph guidelines:

Recent Photograph: Your visa photograph must be taken within the last 6 months to ensure it reflects your current appearance.

Dimensions and Size: The dimensions of your visa photo should be 35mm in width and 45mm in height. The photo must show your face covering 80% of the frame.

Photograph Guidelines

Head Alignment: Your head should be centred and fully visible in the photograph, without any tilt.

Eyewear and Headwear: Glasses are permitted as long as they do not produce glare on the lenses. Religious head coverings are acceptable, provided they do not hide any part of your face (from your chin up to your forehead and including both cheeks and ears).

Photo Quality: Ensure the photo is in colour, with high resolution, and evenly lit. It should be free of shadows, red-eye effect, and any reflections.

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Teleport’s Expert Tip

What is the Processing Time for a Poland Visa?

The usual processing duration for a Poland visa for Indians ranges from 15 to 21 working days after your visit to the Visa Application Centre.

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Teleport’s Expert Tip

Poland Tourist Visa Fees for Indians

Visa TypeFee TypeAmount

Schengen Visa (Type - C)

VFS Appointment Fees

Euro 11 (INR 970/-)

Schengen Visa (Type - C)

Embassy Fees (up to 6 years old)

No Fees

Schengen Visa (Type - C)

Embassy Fees (6 to 12 years)

Euro 40 (INR 3,520/-)

Schengen Visa (Type - C)

Embassy Fees (12+ years)

Euro 80 (INR 7,200/-)

What is the Validity of a Poland Visa?

Indian passport holders are allowed to remain in Poland for up to 90 days within a 180-day period under a Schengen visa. This allows them to travel not just through Poland but also across other countries in the Schengen zone within this timeframe.

Can I Extend my Poland Tourist Visa as an Indian?

You can only apply for a visa extension in Poland if unexpected events happen during your stay that you couldn't have predicted when applying for the visa. This includes emergencies like hospital stays, or urgent personal, professional, or humanitarian reasons that prevent you from leaving Poland. You should submit your extension request to the Governor of your current location, based on the visa you're seeking to extend, and do this no later than the last day of your lawful stay in Poland.

The Governor will only approve extensions for national and Schengen visas under exceptional circumstances. This means something unexpected and out of your control happened, making it impossible to foresee at the time you applied for your visa. We'll look into significant professional, personal, or humanitarian reasons why you can't leave Poland before your visa or the authorised stay period ends.

Where to Apply?

You should apply in person at the Department for Foreigners in Poznań or at one of its branch offices. You can book your visit online.

If you're unable to apply in person before your current visa expires, you can also send your application by mail to ensure you meet the deadline.

Documents Needed for the Extension:

You must provide documents proving the exceptional nature of your stay in Poland, which was unforeseeable at the time of your visa application. All documents must be original or certified copies.

When you submit your request, you'll get a username and password for an online portal where you can follow your case's progress. This portal will tell you if your visa extension has been approved and where to pick up your visa. We'll also mail the decision to the address you provided in your application, letting you know if your visa has been extended.

How Long Can I Stay in Poland with my Short-term Schengen Visa?

A Poland visa grants you permission to stay in Poland for up to 90 days within a period of 180 days. The exact length of validity can differ as it depends on the embassy's decision. Although it's possible for the visa to be issued for a maximum of 180 days (6 months), this duration is not guaranteed for all applications.

How to Check the Status of My Poland Visa Application?

To keep up to date with the progress of your Poland visa application, use Teleport. If your application was submitted via Teleport, you can get updates in real-time through WhatsApp, email, or directly on the Teleport Dashboard.

Track Your Application via the Teleport Dashboard

  1. Go to the Teleport Dashboard.
  2. Scroll to Your Applications section.
  3. Click on the Submitted application to view its current status.

Track Your Poland Visa Application Status via VFS Global

As another option, you can check the status of your Poland visa application through VFS Global:

  1. Navigate to the VFS online application tracking page.
  2. Select the country where you submitted your visa application.
  3. Input the application reference number that was given to you during the payment process at the VFS centre.
  4. Enter your surname.

Do Indian Citizens Need Travel Insurance for a Poland Visa?

Yes, Indian citizens applying for a Poland visa must have travel insurance with a minimum coverage of 30,000 Euros. Exploring health insurance options from reputable companies like Tata AIG, Digit Insurance, HDFC Ergo, etc., is advisable. This is essential for handling any unexpected incidents while abroad.

Common Reasons for Poland Visa Denial in India

  1. Missing Documents: Ensure all necessary documents are provided to avoid denial due to incomplete submissions.
  2. False Information: Providing inaccurate information can lead to denial and possible future application bans.
  3. Lack of Sufficient Funds: Applicants must show they have adequate funds of Polish Złoty (PLN) 300 per day per traveller for their stay. Clarification of income sources is essential to prevent doubts.
  4. Negative Travel History: Previous overstays, especially in Schengen zones, can adversely affect your application.
  5. Doubtful Intent: Not clearly stating the trip's purpose can arouse suspicion among the officials.
  6. Criminal Background: A criminal history or involvement in illegal activities can cause the application to be declined.
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Teleport’s Expert Tip

What to do if My Poland Tourist Visa Gets Rejected?

Option 1: Consider Reapplying

You can submit a new application for a Polish visa if your initial one was rejected. No need to wait after a denial to try again. But, it's wise to correct any issues that led to your first application being turned down before you reapply. Keep in mind, though, that a new application doesn't assure you'll get the visa.

Option 2: Make an Appeal

You have the option to appeal the consul's decision within 14 days from the passport collection date. To do this, you'll need to submit your passport, write an appeal letter, and make a new visa fee payment.

For the Embassy in New Delhi, document submission is on weekdays from 2:00 pm to 3:00 pm without needing a new appointment.

For the Consulate General in Mumbai, applications for reconsideration of the consul's visa decision are accepted in person from Monday to Friday, between 12:00 pm and 1:00 pm.

Revocation or Annulment of Schengen Visa

If your Schengen visa is being revoked or annulled and you disagree with this decision, you can request a reconsideration. However, if you initiated the revocation yourself and the consul approved, you cannot appeal.

Apply for reconsideration within 14 days of receiving the decision at the same consular post that issued it.

For the Embassy in New Delhi and Consulate General in Mumbai , schedule an appointment via email.

When you apply for reconsideration after revocation or annulment, there's no need to pay the consular fee.

Complaints

If, after reconsideration, the consul issues a new decision you disagree with, you can file a complaint with the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision within 30 days of receiving the re-examination result.

Submitting a complaint to the consul does not incur a consular fee, but there may be fees for proceedings before administrative courts. You should be prepared to pay court fees as requested by the court.

For more details on court fees, exemptions, and procedural language click here

Do Indians Need a Transit Visa for Poland?

A Poland airport transit visa, commonly referred to as an "A" visa, is designed for travellers who need to pass through the international transit area of Polish airports without entering the Schengen Area. This type of visa is necessary for certain non-EU or non-EEA nationals who are travelling to another destination but need to change flights in Poland.

If your onward flight is on the same booking reference (PNR), you won't have to exit the transit zone. Therefore, in such cases, you do not need to obtain an Airport Transit Visa (ATV).

You don't need an A-Type visa if you:

  • Possess a diplomatic passport.
  • Are the immediate family members of an EU citizen.
  • Already have a C-Type or D-Type visa, or a residency permit from an EU Member State.
  • Hold any residency permits specified in Annex V of the Community Visa Code, issued by Andorra, Canada, Japan, San Marino, or the USA.
  • Have a valid visa from any European Economic Area country, Canada, Japan, or the USA, especially if you're returning from these countries after utilising such a visa.

What to do After Reaching Poland Airport?

  1. Prepare Your Travel Papers: Ensure you have all necessary documents like your passport, a valid Poland visa (if needed), your return ticket, and accommodation details ready for inspection. This will help you pass through immigration smoothly.
  2. Guidance for Unaccompanied Minors: Children flying solo should remain near the flight attendant assigned to them for safety. Once landed, they should immediately locate the adult who's there to pick them up, ensuring a safe and hassle-free greeting.
  3. Know Poland’s Entry Requirements: Before you land, get to know Poland’s customs regulations. If you have items to declare or if your luggage needs checking, head straight to the customs area without delay. Understanding these rules in advance can help prevent any issues during the customs process.

By following these tips and staying informed about Poland’s entry and customs requirements, you can enjoy a smooth and trouble-free start to your visit at the Polish airport.

Conclusion

In summary, with the information provided in this guide, obtaining a Poland visa can be a manageable process. Make sure you fulfil the particular Poland visa requirements for Indian citizens for your travel intentions. Poland's picturesque scenery and cultural experiences await your exploration.

For a convenient Poland visa application, you might consider using Teleport. Our easy-to-use platform streamlines the application process, guaranteeing that your submission complies with all the essential criteria and helping you book your Poland visa appointment seamlessly.

Feel free to reach out to us if you have any questions or need assistance. Our dedicated team is ready to provide guidance and support.

Call us at 073148 52914 or reach out to us on WhatsApp

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