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How To Successfully Apply For Your Poland Visa Appointment

Last Update: 09-04-2024


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Do Indians Need to Book an Appointment for a Poland Visa?

Yes, Indian applicants need to schedule an appointment to submit their visa applications at the VFS Global Visa Application Centre (VAC). The Polish consulate partners with VFS Global for handling visa submissions, making it necessary to book an appointment after completing the online visa application form on Poland’s official website.

Table of Contents

  1. Introduction
  2. When Should I Schedule My Poland Visa Appointment?
  3. How Can I Get An Appointment for a Poland Visa?
  4. Document Required for Poland Tourist Visa
  5. How to Fast Track Poland Visa Appointments for Indians?
  6. How to Track Poland Visa Application After the Appointment?
  7. Essential Tips for the Poland Visa Appointment
  8. Additional Resources
  9. Conclusion
  10. FAQs


Planning a trip to Poland and need a visa? This guide makes the Poland tourist visa appointment process straightforward for Indian citizens. Arranging your appointment through VFS Global is an essential step in your visa application process for Poland.

If you have trouble finding the required information, we're here to help. Our team can assist you.

For assistance or inquiries, contact us at 073148 52914 or through WhatsApp.

We hope you have an amazing journey and enjoy the best experiences on your trip to Poland! ✈️

When Should I Schedule My Poland Visa Appointment?

It’s recommended to book your appointment through VFS Global, beginning your visa application process no less than 45 days before your planned travel date. You can book appointments up to 6 months in advance. Teleport offers a hassle-free service for setting up your Poland Schengen visa appointment.

Due to current limitations, Poland has not been offering tourist visa slots for some time. If you're planning a trip and find no appointments available, consider exploring other destinations for your travels. Always check the latest updates from official sources before making any plans.

How Can I Get An Appointment for a Poland Visa?

Apply for Your Poland Visa with Teleport (Includes Appointment Booking)

Get your Poland visa application smoothly processed with Teleport, where we also manage your appointment booking. Here's a simplified guide:

Step 1: Begin Your Application

Navigate to the Teleport Poland Application portal and select 'Begin Application' to kick-start your visa process.

Step 2: Input Information and Make Payment

Fill in your travel and passport details, then choose to pay the fee either partially or in full.

Step 3: Schedule Your Appointment

Once your information is submitted and fees are paid, Teleport will assign a dedicated relationship manager to schedule your appointment at the VFS centre and assist with all necessary paperwork.

Step 4: Visit the VFS Visa Application Centre

Arrive at your designated VFS Visa Application Centre for your appointment with all essential documents and the appointment confirmation. Teleport recommends being there at least 30 minutes early to prevent any entry issues or additional charges for late arrivals.

Step 5: Biometric Data Collection

Your fingerprints and photograph will be captured digitally at the centre. If you've received a biometric Schengen visa from the Polish consulate within the last 59 months, your previously submitted data might be reused.

The VFS then forwards your documents to the consulate for evaluation. After the consulate decides, your documents are sent back to VFS.

You can then opt to have your passport sent to your address or pick it up personally from the VFS visa centre.


Ensure you bring the original receipt provided by the Visa Application Centre along with a photocopy of a valid, government-issued photo ID for each applicant and person collecting the documents. This ensures a smooth process for retrieving your documents.

Booking a Poland Visa for Indians Appointment Through VFS Global

Step 1: Start Your Visa Process

First, download the visa application form using this link. Fill it out attentively, print it, and take it with you to the Visa Application Centre for submission.

Step 2: Schedule Your VFS Global Appointment

Make an appointment for your visa application and the collection of your biometric information. You will get an email confirming your appointment details.

In the case of New Delhi jurisdiction, you have the option to apply to multiple cities within that area. If you are in Delhi, you can apply to the VFS centre in Chandigarh since both cities fall under the same jurisdiction. Refer to the details below on where to apply according to your location.

LocationStates/Territories Served

New Delhi

Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Delhi (NCR), Haryana, Himachal Pradesh, Jammu-Kashmir, Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh, West Bengal


Andhra Pradesh, Daman and Diu, Dadra and Nagar Haveli, Goa, Gujarat, Karnataka, Kerala, Maharashtra, Pondicherry, Tamil Nadu, Telangana, Andaman and Nicobar Islands.


Teleport’s Expert Tip

Step 3: Visit the Visa Application Centre

Once you have made your application, you will need to pay your visa application fee. If you download the application form, print it and bring it to the Visa Application Centre where payment can be made at the time of your appointment. Fees can be paid in cash or by card (Visa, Rupay and Mastercard are acceptable)

Visa Application Centres for Poland

LocationOperating Hours (Mon - Fri)

New Delhi

09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00


09:00 - 16:00

To track your application after submission at a VFS visa application centre, use VFS's Poland visa tracking feature online. Input your reference number and date of birth to check your application's status.

Step 5: Retrieve Your Visa

Collect your passport and documents from the Visa Application Centre, or opt for courier delivery for added convenience.

Document Required for Poland Tourist Visa

Mandatory Documents

Visa Application Form

Signed by the applicant twice ensuring the signature matches that in your passport

Original Passport

  • Valid for at least 3 months beyond  intended travel
  • Must have at least 2 blank pages.
  • Issued within the previous 10 years
  • Provide copies of the passport data pages and previous Polish/Schengen visas if applicable.


  • 2 colour photographs
  • Dimensions: 35mm x 45mm
  • Not older than 6 months
  • White background

Bank Statement

  • Original bank statement for the last three months, stamped and signed by the bank.
  • Recommended bank balance is at least Polish Złoty (PLN) 300 per day per traveller.

Income Tax Returns

Include income tax return acknowledgments for the last two assessment years.

Cover Letter

Clearly state your travel purpose and duration, list attached documents, and provide any additional relevant information.

Travel Itinerary

Include a certificate from the travel agency confirming your organised trip or other documents outlining your travel plans.

Travel Insurance

Minimum coverage of 30,000 Euros, specifying coverage for accidents, illness, medical emergencies, and evacuation.

Proof of Accommodation

  • Provide an original document confirming available accommodation during your stay. 
  • If hosted, submit proof of their right to host guests.

Flight Reservation

If visiting multiple Schengen States, show proof of an intra-Schengen flight reservation or travel details, including dates and entry/exit points

Residence Proof

Provide an ID confirming your residence in the jurisdiction of the Embassy/Consulate.

Supporting Documents

If Employed

  • Attach pay slips for the last three months,
  • Your employment contract, and
  • Your employer's statement approving your holidays.

If Self-Employed

Include your company's registration certificate with GST registration for Indian companies.

If Retired

  • Attach pension statements for the last three months and
  • Proof of regular income from property or business ownership.

If Unemployed

Include proof of regular income, like your spouse's financial means, along with marriage documents.

If Minor

Provide proof of financial means from parent(s)/legal guardian(s) along with required legal documents.

If Visiting Family/Friends

Include an invitation letter, evidence of their legal residence, and proof of your relationship.

How to Fast Track Poland Visa Appointments for Indians?

To streamline your appointments for Poland visa for Indians, consider adopting the following strategies for a more effective approach:

  1. Start Early: Initiate your visa application process at the earliest once your travel details are finalised. The sooner you apply, the higher your chances of getting an appointment that fits your schedule. It's advisable to start the application process for your Poland visa at least 3 months before your intended travel date.
  2. Be Flexible: Keeping your appointment dates and times flexible can be beneficial. Appointment slots might become available unexpectedly due to cancellations, so regularly check the appointment system for any openings.
  3. Prepare Your Documents: Having all required documents ready and organised can avoid delays once your appointment is scheduled.
  4. Check for Cancellation Slots: Directly reaching out to the embassy or visa application centre may reveal available cancellation slots, presenting a chance for an earlier appointment. It is recommended that you keep an eye on Poland embassy appointment dates and check regularly through the VFS website.

Teleport’s Expert Tip

How to Track Poland Visa Application After the Appointment?

Tracking the status of your Poland visa application after your appointment is a straightforward process, primarily managed through the VFS Global service, assuming your application was submitted through their centres. Here's how you can keep tabs on your visa application:

  1. Access the official VFS Global website designated for Poland visa applications.
  2. Navigate to the "Track Your Application" section, which is usually found under the visa services or the applicant's section.
  3. You will need to input your application reference number (also known as the tracking ID) and your date of birth. The application reference number is typically provided to you after the submission of your visa application at the VFS centre.
  4. After entering the required details, submit the form to view the current status of your visa application.

Essential Tips for the Poland Visa Appointment

For a successful visa appointment in Poland, please adhere to the following advice:

Arrival Instructions: Aim to be at the venue 30 minutes before your appointment time. It is mandatory to attend in person, as no one else can attend on your behalf.


Missing your appointment means you cannot reschedule or get a refund for the fee. You're allowed to change your appointment only if you do so no later than 5 working days before your appointment.

Required Documents:

  • Have a hard copy of the appointment confirmation email with you, which you got after booking.
  • Your passport or travel document should have at least 2 blank pages.
  • Bring a hard copy of your filled-out visa application form. Small handwritten corrections are permitted at the visa centre.
  • Remember to bring all necessary supporting documents for your application.
  • If you've paid for additional services online, make sure to bring a printed receipt.

Teleport’s Expert Tip

Paying the Fee: If your visa fee hasn't been paid online, be ready to pay it at the centre.

Biometric Data Submission: You'll need to provide fingerprints and a photo during your appointment. Make sure there's nothing on your fingertips like cuts, or other marks. There are a few exceptions, however.

Who Doesn't Need to Provide Biometrics:

  • Children under 6 years old (they still need a photo).
  • Anyone who's already given fingerprints within the last 59 months.
  • Individuals for whom fingerprinting is not possible, with a medical certificate as proof.
  • Heads of State, government members, and official delegations on duty.

Photo Requirements: Your photo should clearly show your face without sunglasses or head coverings (unless for religious or ethical reasons). Opt for brightly coloured clothing rather than light shades.

Bringing Children Along: If you're bringing children under 18, they must be accompanied by an adult.

No Electronic Items: Electronic items like laptops, watches, and USB drives are best left at home, as you may need to place them in a locker, potentially at a high cost.


Securing a visa appointment for Poland is an essential step for Indian travellers. Teleport streamlines the appointment booking process, making it more accessible for applicants.

If you're directly applying through VFS Global, it's crucial to follow a comprehensive guide to ensure a smooth Poland visa appointment India. Be on time, follow the document checklist carefully, and be ready to provide your biometric data.

Whether you opt for Teleport's services or decide to apply by yourself, careful preparation and following the guidelines closely are vital for successfully acquiring a Poland visa from India.

For any additional help or questions, feel free to reach out. Our team is committed to offering support and advice.

Contact us at 073148 52914 or through WhatsApp.