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A Step-by-Step Guide to Scheduling Your Iceland Visa Appointment

Last Update: 18-06-2024

 Iceland Visa Appointment

Table of Contents


  1. Introduction
  2. Why is an Iceland Visa Appointment Required?
  3. When to Book Iceland Visa Appointment?
  4. Where to set up an Iceland Visa Appointment?
  5. How to set up an Iceland Visa Appointment?
  6. Required Documents for Iceland Visa Appointment
  7. Iceland Visa Fees
  8. How Long Does an Iceland Visa Appointment Take?
  9. Rescheduling or Cancelling your Iceland Visa Appointment
  10. Conclusion
  11. FAQs

Introduction

Going to Iceland is going to be amazing and you will have experiences of a lifetime. But before you can pack your bags and get on this adventure, you need to navigate the visa application process. This guide will help you prepare for your Iceland visa appointment and have all the necessary information and documents ready.


From why you need a visa appointment to how to book and prepare for your appointment, this guide will make the visa application process as smooth as possible. Whether you are travelling for tourism, business or family visits, follow these steps and you will feel confident and clear with your visa application.

Why is an Iceland Visa Appointment Required?

A VFS Iceland visa appointment is required for Indian citizens to apply for Schengen visa to Iceland because:


  1. Biometric Data Collection: The appointment is to collect biometric information like fingerprints and a photo which is a mandatory part of Schengen visa application process.
  2. Document Verification: During the appointment the officials will verify the documents submitted. This includes checking of passports, proof of accommodation, travel insurance, flight itineraries, financial statements etc.
  3. Interview: Some applicants may be required to go for a short interview where they will be asked about their travel plans, purpose of visit and other relevant questions to assess their visa application.
  4. Organised Process: Appointments help in managing the flow of applicants at the visa application centres, making the process more smooth and efficient for both applicants and staff.

This is to ensure all documents and information are in order and the visa process is in line with Schengen regulations. This is a standard process for Schengen visas and for Schengen Area security and compliance.

When to Book Iceland Visa Appointment?

It’s always recommended to book an Iceland visa appointment in advance of your travel date. Here are some guidelines to consider:


  1. Processing Time: Schengen visa applications take around 15 calendar days to process but this can vary depending on the consulate, time of year and individual cases. So apply as soon as you can.
  2. Appointment Availability: Appointment slots at the visa application center can fill up quickly depending on the location and time of year especially during peak travel seasons like summer and winter holidays.
  3. Travel Plans: You should book an appointment at least 3 months before your planned departure. This gives you enough time for any unexpected delays in processing or to submit additional documents.
  4. Regulations: You can apply for a Schengen visa 6 months before your travel date. This way you have enough time to book an appointment and complete the visa process stress free.

Where to set up an Iceland Visa Appointment?

To apply for a Schengen visa to visit Iceland, Indian applicants should schedule their visa appointments through VFS Global, which operates designated Icelandic Visa Application Centres across India. These centres are located in major cities including New Delhi, Mumbai, Chennai, Bangalore, and Kolkata.


Before visiting the Visa Application Centre, applicants are advised to pre-register their application electronically on the Directorate of Immigration website. This step involves filling out the application form and gathering necessary documents.


For detailed information about the visa application process, required documents, or any specific queries, applicants can visit the VFS Global website, contact the helpline, or email the Icelandic Visa Application Centre directly.


The Embassy of Iceland in New Delhi has specific operating hours for its visa section, which are open from Monday to Tuesday, and Friday, from 09:00 AM to 4:30 PM.

How to set up an Iceland Visa Appointment?

To apply for a Schengen visa to Iceland for Indians, follow these steps:


Step 1: Apply Online: Start by filling the visa application on the website designated for Indians. Make sure you fill all sections correctly.


Step 2: Print and Sign: Once you submit the application online, print and sign it. This signed printout has to be brought to your visa appointment.


Step 3: Download and Fill Schengen Visa Application Form: Along with the online application, download the Schengen visa application form, fill it completely and bring it to your appointment.


Step 4: Book an Appointment with VFS Global: Book an appointment at your nearest VFS Global visa application centre to submit your printed application form, valid passport and all required documents.  Choose the nearest centre from the options available in major Indian cities such as Iceland VFS Mumbai New Delhi, Chennai, Bangalore, and Kolkata.

Note

Each member of a family or group has to book a separate appointment.

VFS Global visa application centres in India for Iceland visa applications

LocationDayOpening hours

Ahmedabad

Monday to Friday

08:00-16:00

Bengaluru

Monday to Friday

08:00-13:00

Chandigarh

Monday to Friday

08:00-16:00

Chennai

Monday to Friday

08:00 - 15:00

Goa

Monday to Friday

08:00-16:00

Hyderabad

Monday to Friday

08:00-16:00

Kochi

Monday to Friday

08:00-16:00

Kolkata

Monday and Friday

09:00-13:00

Mumbai

Monday and Friday

08:00-13:00

New Delhi

Monday and Friday

09:00 - 16:00

Pune

Monday and Friday

08:00-16:00

Step 5: Biometric Information: During your appointment, you will have to provide biometric information i.e. your fingerprints and a photograph.


Step 6: Prepare Documents: Make sure to gather all documents as per the checklist on the website. Incomplete documents may lead to the Embassy deciding on the basis of what you have submitted or they may ask for additional documents.


Step 7: Attend the Appointment: Bring all the documents to the VFS Global centre on the day of your appointment. The embassy may also ask for additional documents or interviews during the application process.


Step 8: Appointment Confirmation: Once you book your appointment, you will receive a confirmation email along with an appointment letter.


It is crucial to follow these steps meticulously to ensure the smooth processing of your Schengen visa application to Iceland.

Required Documents for Iceland Visa Appointment

To apply for an Iceland Schengen visa, Indians need to submit the following documents:


Application Forms:

  • Fill out and sign the online application form
  • Complete the harmonised Schengen visa application form.

Passport and Previous Visas:

  • Passport valid for at least three months beyond your planned departure from the Schengen area, issued within the last 10 years, with at least two blank pages.
  • Include old or cancelled passports with any valid Schengen, US or UK visas issued in the last three years.

Passport Photograph:

  • One recent photo (3.5 x 4.5 cm, white background, taken within the last six months).

Travel Medical Insurance:

  • Valid in all Schengen countries, covering at least €30,000 for medical emergencies and repatriation. Insurance must cover the entire duration of the trip.

Proof of Transportation:

  • Confirmed flight reservations for roundtrip or intra-Schengen travel. Actual tickets are not necessary at the time of application.

Proof of Accommodation:

  • Hotel bookings, rental agreements or campus residence reservations.
  • If staying with a host, include proof of sponsorship or private accommodation.

Financial Means:

  • Recent bank statements (last three months) showing sufficient funds (4000 ISK per day for hotel stays or 2000 ISK per day if expenses are covered by a host).
  • Include income tax return acknowledgments for the last two years.

Employment or Sponsorship Proof:

  • Employed: Recent pay slips, employment contract and leave approval letter.
  • Self-employed: Business registration certificate.
  • Students: Enrollment confirmation.
  • Sponsored: Sponsorship letter, sponsor’s ID proof and financial documents.
  • Retired: Pension statements and proof of other income.

Cover Letter:

  • A detailed letter introducing the applicant, outlining the purpose, duration and itinerary of the visit.

For Minors:

  • Notarized consent from non-traveling parent(s) or legal guardians, photocopies of parents’ passports or IDs and the minor’s birth certificate.

Additional Documents for Specific Visas:

  • Business: Invitation letter with applicant’s name, purpose of visit and stay details.
  • Family Visit: Proof of relationship, online filled invitation and sponsorship forms.
  • Study Related: Cover letter from Indian institution explaining the relevance and purpose of the trip.
  • Cultural, Sports or Religious Events: Invitations, tickets, enrolments and event programs.
  • Film Crew: Letter from film company, list of crew members and confirmation from an Icelandic agency.

Get these documents ready in advance and make sure they meet the requirements to make the visa application process smoother.

Iceland Visa Fees

Here are the Iceland visa fees for Indians along with other additional service fees:

Visa Fees

  • Adult (12+ years): INR 7,179 (EUR 80)
  • Child (6-12 years): INR 3,589 (EUR 40)

Exemptions from Visa Fees

Visa fees are exempt for:

  • Children below 6 years old.
  • School pupils, students, postgraduate students and accompanying teachers going for study or educational training.

Service Charges and Optional Services

  • Standard VFS Service Fee (Short Term Visa): INR 2,243 (EUR 25)
  • Standard VFS Service Fee (Long Term Visa): INR 4,486 (EUR 50)
  • Optional Courier Service: INR 450 (EUR 5)
  • Optional SMS Updates: INR 300 (EUR 3)
  • Premium Lounge Access: INR 3,200 (EUR 35)
  • Courier Assurance Service: INR 650 (EUR 7)
  • Online Form Filling Assistance: INR 2,500 (EUR 28)

Notes

  • All fees and service charges can be paid in cash or card.
  • Visa and service fees are non-refundable.
  • INR fees are exchange rate dependent.

How Long Does an Iceland Visa Appointment Take?

An Iceland visa appointment at VFS Global centre will take around 15-30 minutes. During this time you will submit your documents, biometric data (fingerprints and photo) and may be asked some questions about your trip if required. It’s quick but always good to arrive 30 minutes before to make sure you have enough time to get settled and address any last minute concerns.

Rescheduling or Cancelling your Iceland Visa Appointment

If you need to reschedule or cancel your Iceland visa appointment with VFS Global here’s what you need to know:


  1. Rescheduling: You can reschedule twice. This gives you flexibility if your plans change or if you need more time to get the required documents. Make sure to reschedule well in advance of your intended travel date to avoid any issues with your travel plans.
  2. Cancellation: If you cancel your appointment, please note that any visa and service fees you paid will not be refunded. This is standard as the fees cover the administrative costs VFS Global incur in booking and preparing for your appointment.

To reschedule or cancel, visit the VFS Global website where you initially booked your appointment and follow the instructions provided. It's advisable to handle any changes as soon as possible to ensure your travel and visa application process goes smoothly. 

Conclusion

Navigating the visa application process is key to getting your Iceland journey off to a good start. Follow the step by step guide and you will be ready for your Iceland visa appointment.


Now you are ready to explore the amazing Iceland, from its stunning landscapes to its rich culture. If you need any clarification or assistance at any stage of your application, contact VFS Global or the official immigration websites.


Happy travels!

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